What are the responsibilities and job description for the Senior Administrative Assistant to the Senior Executive Assistant to the Chief Executive Officer position at ANDREW WOMMACK MINISTRIES INC?
Job Details
Description
Position Purpose:
Senior Administrative Assistant to Senior Executive Assistant to the Chief Executive Officer (CEO) is responsible for providing professional and confidential administrative and organizational support. Enhancing the CEO’s office effectiveness by providing management support and by representing the CEO's office and the ministry to others.
Essential Duties:
- Assist the CEO’s Office in any and all responsibilities entailed in the execution of administrative and organizational objectives of the ministry as appropriate and deemed necessary by the CEO, ensuring the CEO’s schedule runs smoothly.
- Responsible for a high level of administrative and organizational support, including confidential and strategic calendar management for the CEO, preparation for meetings, travel arrangements, employee meetings, and communications, processing expenses, corporate resolutions, and subsequent correspondence in connection with Board meetings.
- Providing confidential executive support to the CEO, handling a wide range of projects, administrative and executive support-related tasks, making decisions, and applying discernment in confidential matters.
- Produces information by transcribing, formatting, inputting, retrieving, copying, and transmitting text, data, and graphics.
- Conserves the VP’s time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information.
- Coordinate, support, facilitate, and attend team meetings to record minutes; compile, transcribe, and distribute minutes
- Evaluate and manage meeting requests for the CEO with VIP’s and other executives.
- Prepare presentations on PowerPoint for Charis Business School, and other executive meetings as necessary.
- Monitor the CEO’s emails 7-days a week.
- Organize and prepare for the annual board meeting.
- Coordinate and manage the CEO’s product tables at special events as necessary i.e.: Ministry Conferences and Church speaking engagements.
- Delegate correspondence and projects given by the CEO to another staff member, as appropriate.
- Communicate well with upper management in a clear and concise manner when necessary.
- Helps manage as a gatekeeper at times due to scheduling, conference, and meeting requests.
- Manage the CEO’s expenses and invoices that pertain to the office.
- Perform quality work in a confidential and sensitive manner, work under stressful situations, meet numerous deadlines, and experience frequent interruptions.
- Oversees the Business School as it reports to the CEO/Director of the Business School.
- Arrange all travel arrangements details for the CEO and spouse.
- Manage travel itineraries according to the CEO’s preferences, including reserving flights, car rentals, lodging accommodations, and transportation details make copies of all traveling documents, including passports, driver's licenses, confirmation numbers, flight upgrades, flight seat selections, etc.
- Other duties as assigned.
Qualifications
Knowledge, Skills, and Abilities:
- Ability to handle personal, sensitive, and confidential information discreetly.
- Able to exercise a high degree of judgment, and diplomacy, and an impeccable commitment to confidentiality.
- Ability to handle multiple tasks under pressure with a high level of accuracy and attention to detail.
- Excellent organizational skills: This role demands a high level of organization, flexibility, resourcefulness, efficiency, and a professional demeanor in the challenges represented by supporting the executive leadership team.
- Excellent event planning skills.
- Ability to prioritize tasks, delegate when necessary, and change direction quickly.
- Able to handle changing priorities, diverse day-to-day responsibilities, as well as non-routine circumstances when they arise.
- Excellent writing skills, reporting skills, and time management skills.
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Excellent presentation skills.
- Strong proficiency in Mac and Windows-based computers including Outlook, Word, Excel, and PowerPoint.
- Excellent research skills and the ability to interpret data from varied sources.
- Must demonstrate a high level of professionalism, productivity, and excellence.
- Maintain a positive attitude within the position.
- Must have the ability to relate well to all disciplines, and exhibit tact, good judgment, and initiative.
- Candidate should possess good communication skills, interacting with callers, visitors, students, and persons of varying levels of professional expertise in a sensitive manner, projecting a positive image of the Ministry and CEO, while giving and receiving a wide variety of information.
- Must have good people skills, sensitivity, and caring, and can change plans and course of action at a moment’s notice while maintaining a good attitude.
- Flexible hours often requiring extensive work schedules to complete tasks.
- Must be dependable and punctual.
- Candidate should be easygoing, have a good sense of humor, not be easily offended, and smile often.
- Familiarity with financial reports/statements, credit cards, and expense management.
- Familiarity with project management tools and techniques.
- Assist in organizing and maintaining filing systems, both digital and physical.
- Track and manage key deadlines, deliverables, and follow-ups for the Senior Executive Assistant.
- Anticipate needs and identify opportunities to streamline workflows and processes.
- Provide backup support for the Senior Executive Assistant during absences or high-demand periods.
- Strong interpersonal skills and ability to work effectively with peers, managers, the community, different nationalities, and a wide range of people with diverse backgrounds
Requirements:
- Must have a personal relationship with Jesus Christ
- Must sign the Statement of Faith
- Charis Bible College graduate preferred
- Charis Business Graduate preferred
- Minimum of Associates Degree is required; Bachelor’s Degree is preferred
- Ability to travel between AWM HQ and Charis Bible College locations in Woodland Park, CO extensively.
- Must accurately type 60 wpm
- On-call when needed by the CEO or other Executives.
- Must be able to travel when needed
- Must be able to pass all required checks
Experience:
- Computer training and certifications are desirable. Any course of study for Executive Assistants to chief-level positions would be ideal.
- Previous experience as Executive Assistant to the Chief Executive Officer is preferred.
- Minimum of 3 to 5 years of experience in an Administrative Assistant position or Executive Assistant position.
- Strong work tenure: 2 years of experience supporting management, preferably in a non-profit organization.
- Compensation commensurate with experience
We offer a comprehensive benefits package for full-time employees to include the following: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays per year (10), Flexible Spending Account (FSA)-Medical/Dependent Care, Health Savings Account (HSA), Voluntary Life and AD&D, Short Term Disability, Long Term Disability, 403(b) Retirement Plan, Life Assistance Program, Accident/Hospital, ID Shield/Legal Shield and Telehealth
About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years, Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars, in churches, on radio and television, by training others at Charis Bible College, and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM, we like to have fun, and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve God’s people with Excellence, Faithfulness, and Integrity.
Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible?
If so, we are looking for someone faithful, available, willing to learn; and passionate about taking the Gospel Truth to the world.
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Salary : $4,250 - $5,000
