What are the responsibilities and job description for the Administrative Assistant/Project Coordinator position at Andromeda?
Summary/Objective
Skyline Restoration Inc is looking for a self-driven and ambitious Administrative Assistant/Project Coordinator to join our team! As an Administrative Assistant/Project Coordinator, you will support executives through a variety of tasks related to organization and communication. This role is a temporary position (4 months).
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Responsible to provide logistical support and departmental deliverables coordination for the Skyline executive team, specifically supporting the Skyline President.
- Administrative and Project Support: Manage calendars, schedule meetings, coordinate interviews and walkthroughs, update project timelines, handle correspondence, and process invoices for reimbursement. Oversee travel arrangements, task assignments, and ensure project deadlines and deliverables are met.
- Event Coordination and Communication: Organize corporate events, manage logistics, and develop promotional materials. Maintain relationships with sponsors, vendors, and clients. Assist with PowerPoint presentations, branding initiatives, and data management, while ensuring effective communication within teams and stakeholders. Maintaining comprehensive and accurate records.
- Provides other administrative support functions including answering and directing phone calls, responding to email communications.
- Performs other related duties as assigned and needed.
Competencies
- Highly organized, with impeccable attention to detail.
- Positive, proactive, and motivated attitude.
- Has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Proficient with software programs & Microsoft Suite: Word and Excel.
Supervisory Responsibility
None.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.
Position Type
This is a temporary position with a duration of 4 months.
Travel
No travel is expected for this position.
Required Education and Experience
- 5 years of proven admin or assistant experience
- Bachelor’s degree highly preferred in Business Administration, Communication or similar field.
- Knowledge of office management systems and procedures
- Ability to function well in a high-paced environment.
- Flexible hours as dictated by the needs of business for projects and meetings
- Sense of ownership and pride in your performance and its impact on company’s success
- Experience working in a corporate environment
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $30
