What are the responsibilities and job description for the Administrative Support Specialist position at Andy Frain Services?
GENERAL DESCRIPTION :
Provide administrative and clerical support within the district office. Performs duties in the pay roll, benefits and supply support to the branch office and all supported accounts. Processes all new hire personnel to include verification of qualifications and preparation of personnel files. Performs other duties as assigned by the management team.
RESPONSIBILITIES / DUTIES :
Essential functions may vary depending on department size, organizational structure and / or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job. Other duties, not listed below, may also be assigned. The incumbent :
Controls the daily administrative operation of the branch office under the direction of the management team. Primary reception duties for both walk in traffic and telephonic communications. Maintains operational hours of 0800 1600, Mon Fri.
Daily reviews and records payroll hours worked, attendance tracking and handles any discrepancies with the duty Supervisors or the employee.
Will maintain employee information, personnel tracking information and post updates to the server for office use
Point of contact for supply requests and fulfillment, will maintain appropriate supply levels to support operational needs.
Maintains personnel records and ensures proper filing and safekeeping of employee privacy based on corporate policy and local filing procedures. Responsible for employee file compliance.
Will be assigned projects from time to time, and will have to meet operational time constrains and provide updates as requested.
Perform LiveScan electronic fingerprinting for both internal and external customers, and ensure electronic submission and as needed hard copy printing. Additionally conduct equipment checks and maintenance to ensure maximum availability.
Liaison with corporate HR on all personnel matters concerning Officer pay, benefits, leaves of absence, employment verification, garnishments and FMLA .
Meets regularly with managers to proactively address administrative, personnel and payroll matters.
Carries out all responsibilities in an honest, ethical and professional manner.
Other duties as assigned.
SUPERVISORY DUTIES :
No Supervisory duties assigned to this position.
