What are the responsibilities and job description for the Assistant Event Coordinator position at Angela Scribe?
Position: Assistant Event Coordinator
Location: Charlotte, NC
Employment Type: Full-time
Reports to: Event Manager
Position Summary
The Assistant Event Coordinator will play a key role in supporting the planning, organization, and execution of events for [Company/Organization Name]. Working closely with the Event Manager and other team members, the Assistant Event Coordinator will help manage logistics, communicate with vendors, and provide on-site support to ensure events run smoothly. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities
- Assist the Event Manager in planning and coordinating events, including meetings, conferences, trade shows, and other functions.
- Manage event logistics, including venue arrangements, vendor coordination, and travel accommodations.
- Maintain and update event schedules, timelines, and task lists to ensure all deadlines are met.
- Communicate with clients, vendors, and other stakeholders to confirm details and provide updates as needed.
- Help develop and implement event marketing strategies and promotional materials.
- Assist with on-site event setup, registration, and attendee management.
- Support budget management and tracking of expenses to maintain cost efficiency.
- Ensure that all event permits, insurance, and licenses are obtained as required.
- Gather post-event feedback and prepare evaluation reports for review.
Qualifications
- Strong organizational skills and the ability to handle multiple projects.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
- Ability to work well under pressure, solve problems, and make quick decisions.
Salary : $18 - $25
