Facilities Manager

Facilities Manager

Summary

The Facilities Manager is responsible for managing and supporting all facilities services at ACC’s Animal Care Center in Ridgewood, Queens. The Facilities Manager ensures the maintenance and upkeep of all facilities systems onsite, providing our staff and animals a safe, clean, and optimal work environment. This is achieved through direct action, facilitating repair and routine maintenance with a small but skilled team. With support from the Senior Manager of Facilities, this role is hands-on, overseeing all activity to ensure effective maintenance, repair, and cleaning services onsite. 

Essential Job Functions: 

• Responsible for ensuring that facility and grounds are comfortable, clean, well lit, ventilated, seasonally temperate, overall healthy and safe, initiating and coordinating any and all work required to achieve this standard.
• Identifies, prioritizes and performs daily repairs/servicing and weekly full inspections of facility components including but not limited to: HVAC units, air filters, cleaning registers, fans, hot water heaters, condenser units, fencing, driveways and sidewalks, landscaping, two elevators.
• Provides daily management and task assignment to maintenance and custodial staff in Queens Care Center.

Other Responsibilities:

• Organizes, assigns, and responds to work order tickets submitted by staff. 
• Inspects and maintains up to date fire extinguishers in all locations.
• Oversees and administers a comprehensive pest control program in all locations.
• Collaborates with management to plan and execute facility upgrades including minor construction, office renovation, and room reassignment.
• Inspects, maintains, and manages service contracts for various facilities equipment.
• At the request of shelter management, repairs, and troubleshoots issues with animal housing units.
• Transports via company vehicle maintenance staff as needed to other ACC locations; delivers and picks up equipment or supplies from other ACC locations or retail suppliers in the tristate area, and is assigned other transport requests as needed and approved by management.
• Manages Queens facilities department staff schedule including time off requests and reassignments due to need.
• Reviews and approves staff timecards.
• Develops skill-sets of staff through direct coaching and mentorship in hands on applications.
• Submits requisitions for purchases including required receipt documentation for all items.
• Maintains appropriate safety, repair and cleaning service documentation.
• Acts as on-site point of contact for vendors, repairmen, facility and equipment service calls, and all other service calls related to facility management.
• Fear Free certification within 30 days of hire. 
• Complete other duties as assigned by supervisor

Salary and Benefits:

$65,000 Annually 

Animal Care Centers value work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, 40 hours of paid CE time, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff training to include safety, DEI, cross training, and other growth opportunities.  

Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

Please see the attached flyer for more details on our benefits package.

Qualifications:

• Minimum of one year in a facilities role with direct supervisory oversight of maintenance and/or custodian staff required. 
• Experience and knowledge in general building systems such as HVAC, elevators, plumbing, electrical, carpentry, and fire safety. 
• FDNY G71 Certificates of fitness required within the first three months, if not already held. 
• OSHA General Industry 30-Hour certificate is highly preferred. 
• Valid driver’s license is required and must be in good standing. 
• Bachelors degree or relevant work experience in facilities management required.
• Strong communication, organization, and detail-oriented skills. 
• Proficiency in Microsoft Office programs such as Outlook, Word, and Excel. 
• Able to work safely and competently with chemicals and equipment. 
• Comfortable working physically demanding shifts that entail both physical exertion and urgency. 
• Is forward thinking and anticipates and addresses needs to ensure ACC’s facilities are always in good condition.
• Must be able to lift at least 50 pounds and stand for prolonged periods of time.

Work Environment

At Animal Care Centers it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. Animal Care Centers houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance. 

Animal Care Centers offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet. 

Reports To: Senior Facilities, Manager.

Overtime: This position is not eligible for overtime.