What are the responsibilities and job description for the Office Administrator position at ANJ Graphics?
Company Description
ANJ Graphics is a dynamic marketing firm specializing in visual communication solutions for businesses and organizations. From signage and banners to custom vehicle wraps and promotional materials, we help our clients stand out through impactful design and production. Founded in 2021 and led by industry veterans with over 25 years of experience in graphic design and apparel, ANJ Graphics is on a mission to deliver quality, creativity, and consistency to every project.
Our team operates primarily Monday through Friday during standard business hours. Weekend work may be required occasionally on a project-by-project basis. We foster a collaborative, fast-paced, and hands-on environment where each team member’s contribution directly affects our success. If you’re organized, resourceful, and thrive in a dynamic office setting, we’d love to meet you.
Position Summary
The Office Manager will serve as the operational backbone of ANJ Graphics. You will be responsible for overseeing day-to-day administrative operations, supporting production and sales workflows, maintaining client records, managing vendor relationships, and ensuring the smooth running of the office. This role requires strong organizational and communication skills, a proactive mindset, and a high level of professionalism.
You’ll work closely with ownership, design, production, and sales teams, helping to align internal operations with strategic goals. The ideal candidate is detail-oriented, systems-driven, and thrives in a creative yet deadline-driven environment.
Key Responsibilities
- Manage and streamline all front-office and administrative operations
- Oversee office systems, supplies, scheduling, and vendor management
- Support the sales and production teams by organizing customer files, job orders, and timelines
- Maintain accurate and up-to-date client, vendor, and employee records
- Assist with basic bookkeeping, invoicing, and accounts payable/receivable coordination
- Represent ANJ Graphics with professionalism when interacting with clients, vendors, and community partners
Required Qualifications
- Exceptional organizational, time management, and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office and Mac iOS
- tools (e.g., Asana, Monday.com, Salesforce)
- Ability to work independently while managing multiple priorities
- Trustworthy with handling sensitive data, financial records, and internal communications
Preferred Skills
- Familiarity with creative industry workflows or production environments
- Working tools such as Mailchimp and social media platforms
- Bookkeeping or accounting experience (e.g., QuickBooks, Xero)
- WordPress knowledge a plus
What You’ll Gain
- A role where your organizational skills will have immediate impact
- Hands-on experience supporting a creative and growing business
- A collaborative and supportive team culture
- Flexibility and input in building systems that scale with growth
- A visible and essential role in shaping the client experience
Job Types: Full-time, Temporary, Internship
Pay: $12.00 - $16.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $12 - $16
