Program Coordinator

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

680 Lake Shore Drive

Job Description

This position supports the TechQuity Health Lab and the Chief Research Informatics Officer by providing general administrative and programmatic support to daily operations and reporting requirements. Under the direction of leadership, the individual will assist in coordinating activities that support research initiatives, data-driven projects, and strategic collaborations. They will manage, organize, and facilitate operational tasks, ensuring smooth execution of key program functions. The coordinator will serve as a resource for internal and external stakeholders, supporting reporting processes, tracking program milestones, and assisting with project documentation. Additionally, this individual will play a key role in maintaining compliance with institutional guidelines and grant-related requirements while supporting the overall efficiency and effectiveness of the lab’s initiatives.

Essential Job Functions:

• Provide general project coordination, management, and administrative support to the department/center.
• Manage internal communication within the department/center and maintain relationships with faculty, clients, and other team members.
• Maintain files, manage meeting agendas and notes, and develop tracking systems to assist with financial and administrative operations.
• Assist the Finance Manager in budget development, expenditure tracking, financial reporting, and ensure the responsible stewardship of resources.
• Prepares and reconciles invoices for contracted services and other project activities including revenue payments, subcontractor invoicing, check requests and purchase orders.
• Monitor, prepare, submit, and track all reimbursements of the team and reconcile against budgets. Report to leadership on status of expenditures on regular basis. Inform leadership of variance situations and engage in activities to resolve questions or concerns.
• Process all orders/submissions and ensures vendor status is up-to-date and/or established. Assist the Research Grants Specialist and faculty in the preparation and management of grants and contracts.
• Coordinate and organize events, trainings, presentations, and meetings, including scheduling, booking, and communication.
• Manage equipment, supplies, software, and other administrative/logistical supports for department activities.
• Serve as a liaison and resource for internal and external systems, such as Workday, UKG, Qualtrics, Dedoose, etc.
• Maintain team calendar including events, trainings, meetings, and other key dates.
• Provide administrative support to the Directors and Faculty, including coordinating calendars, updating curriculum vitae, travel arrangements, and related activities as requested.
• Assist in the onboarding of new team members by securing necessary hardware/software, reserving workspace, facilitating onboarding education, and overseeing the overall process.
• Coordinate and support faculty recruitment efforts initiated by the Office of the Chairman.
• Additional duties as assigned.
  
  

Knowledge, Skills and Abilities:

• Bachelor's degree required.
• Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
• Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
• Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
• Ability to work independently with limited supervision.
• Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
• High level of attention to detail; ability to multi-task.
  
  

Education

Bachelor's Degree (Required)

Pay Range

$59,280.00-$96,928.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program
  
  

There’s a Place for You with Us

At Lurie Children’s we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: candidatesupport@luriechildrens.org