Payroll Administrator

Position Summary

The Payroll Administrator will manage all payroll processes and perform necessary tasks to ensure timely submission and distribution of bi-weekly payrolls. The role of the Payroll Administrator is detail-oriented and requires the ability to accurately perform multiple payroll related tasks, troubleshoot issues and work against set deadlines.

Essential Functions/Responsibilities

• Manages all aspects of the College’s bi-weekly payroll. Ensures that payroll-related data is updated and maintained accurately; entered into the payroll system and completed timely to meet the pre-established schedules.
• Executes electronic and/or manual time and attendance processing. Reviews timesheets with department managers as necessary to reconcile issues.
• Onboards all college-work-study students and student workers in the payroll system and maintains all necessary student records to meet compliance.
• Responsible for entering data into payroll files, posting to individual payroll records and ensuring accuracy before processing final payroll.
• Maintains records and monitors all earnings, taxes, voluntary deductions, imputed income, court-ordered garnishments, loan payments and direct deposits.
• Manages the state business tax account and SUTA set-up.
• Complies with federal, state, and local agencies on payroll-related requirements and works with College administrators to help develop policies affecting payroll.
• Ensures that all necessary payroll documents are completed and submitted according to pre-established schedules.
• Develops and reviews ad hoc reports and prepares manual paychecks as necessary.
• Prepares year-end tax information/reporting and ensures accuracy of W2 tax forms.
• Interprets and enforces College policies and government regulations affecting earnings and time off.
• Works with College administrators to manage the state business tax account, SUTA set-up and develop policies affecting payroll.
• Responds to employee inquiries in a timely manner and troubleshoots discrepancies as related to payroll issues and accruals.
• Works closely with the College’s payroll software provider to ensure that the necessary controls and payroll-related requirements are met.
• Reviews timesheets and works closely with department managers to reconcile issues.
• Establishes electronic records for new hires and updates current employee records as needed.
• Prepares employment verifications.
• Provides assistance with annual audits, ACA compliance/end of year reporting, time off accruals set-up and management.
• Partners with and serves as backup to the HR Generalist for onboarding new hires and invoice reviews and reconciliations.
• Performs other related duties as assigned.
  
  

Qualifications / Requirements

• Must have 2 years of experience processing payroll (experience with Paycom a plus) and a good understanding of common fiscal procedures.
• Bachelor’s degree in Accounting or related field preferred.
• Strong computer literacy, including proficiency in Microsoft Office applications (with a strong emphasis on MS Excel applications).
• Strong analytical and problem-solving skills.
• Excellent time management, organizational skills and ability to prioritize and multitask effectively and ability to maintain a high degree of confidentiality.
  
  

Availability and willingness to work weekends and holidays as necessary.

Apply