What are the responsibilities and job description for the ACCOUNTING ASSISTANT position at Annandale At Suwanee, Inc.?
Job Description
Job Description
Department
Accounting
Reports to
Controller
Position Purpose
The Accounting Assistant provides administrative support and supports financial operations, including payables, vendor files, and verifying supply deliveries. Additional responsibilities include conducting weekly supply inventory counts, administering Villager funds for nursing home residents, and serving as a backup for the front desk. This role ensures accurate records and smooth operational support.
Required Qualifications
High school diploma and secretarial training or equivalent in experience.
Must be at least 21 years of age, have a valid Class C Georgia Driver’s License, proof of vehicle insurance, and meet company policy regarding MVR requirements.
Must meet state requirements regarding a GBI and FBI criminal history record check which requires fingerprinting.
Must undergo and pass a drug screening and screening for Tuberculosis.
Major Duties and Responsibilities
Review contracts, orders, vouchers and required approvals of transactions submitted for payment.
Maintain Certificates of Insurance and W-9s for all vendors in compliance with Company policy.
Coding and entering of accounts payable to include weekly check run of invoices due to be paid.
Prepare ACH transactions for approval.
Perform weekly supply inventory counts.
Process deposits daily and apply payments to customer accounts
Prepare journal entries for donation and miscellaneous deposits.
Serve as backup for Medicaid Waiver billing.
Serve as backup for reception.
Update the quarterly depreciation schedule.
Update and distribute weekly all-staff confidential communiqué.
Assisting to print menus for the dining hall.
Maintain and order supplies needed in break room and staff bathrooms.
Attend all required and assigned trainings.
Performing other duties that may be necessary in the best interest of Annandale at Suwanee, Inc. to meet the personal service needs of the Annandale Villagers.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Personal Skills and Traits Desired / Physical Requirements
- Good organizational skills and the ability to work with diverse populations.
- Must have strong computer skills, including proficiency in Microsoft Office, including Word, Excel, PowerPoint, Publisher and Outlook.
- Ability to read, write and speak English.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
- Ability to deal with problems involving few concrete variables in standardized situations.
- While performing the duties of this job, the employee is regularly required to use hands; use fingers; handle or feel; reach with hands and arms; talk; and hear. The employee frequently is required to sit, stand, and walk; climb or balance; stoop, kneel, crouch, bend, or crawl.
- Employee is required to lift up to 25 pounds and / or move up to 75 pounds (with assistance).
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Employee is required to transport (drive) and assist Villagers in and out of vehicles.
- Employee is required to perform CPR / First Aid.
F / T (40 hours) Monday through Friday 8am-5pm
