What are the responsibilities and job description for the Executive Assistant to the CEO position at Annie Malone Children & Family Services?
Annie Malone Children & Family Services has an exciting opportunity for an Executive Assistant!
The Executive Assistant will provide high-level administrative support to our Executive Director and/or other assigned executive team members. You will manage business related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the agency and departmental policies and procedures. Includes responsibility for executive office management as appropriate.
QUALIFICATIONS
- Associate degree preferred
- Five (5) or more years of related experience in a high functioning administrative position including customer service, database/system administration, and office support
- Extensive knowledge of office administration, clerical procedures, and record-keeping systems
- Working knowledge of 365 & Microsoft Office Suite with the ability to learn new or updated software
- Experience with Canva software
- Three (3) or more years of experience supporting executive level leadership
- Experience with non-profit organizations preferred
- Must possess a Valid Driver's License
- Must have current automobile insurance
- Must be authorized to work in the United States
COMPETENCY-BASED QUALIFICATIONS
- Excellent relationship management and interpersonal skills
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and at times stressful environment
- Superb organizational skills with unparalleled attention to detail.
- Flexible and self-starter; able to multi-task
- Professional qualities of integrity, credibility and a commitment to Annie Malone Children and Family Service Center's mission.
WORKING CONDITIONS
This position may require working off-site for events, meetings and some weekend. Assigned hours are at the discretion of the CEO and will generally include usual office hours of 8:30 a.m. to 5:00 p.m., Monday thru Friday.
PHYSICAL REQUIREMENTS
The Executive Assistant will do a large part of his/her work at a computer and must be able to spend extended periods of time typing and reading at a computer. This job description in no way states or implies that these are the only duties the Executive Assistant will be required to perform. The mission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.
APPLICATION INFORMATION
Annie Malone Children and Family Service Center provides equal employment and social service opportunity to all regardless of race, color, sex, national origin, ability, gender, gender identity, gender expression or sexual orientation.
Only complete applications will be considered for employment. Applications can be completed at www.anniemalone.com
