What are the responsibilities and job description for the Law Office Coordinator position at Ansell | Ansell Grimm & Aaron, P.C.?
Administrative Support
We are seeking a skilled Legal Assistant to provide administrative support to our legal team. The successful candidate will assist in the preparation of legal documents, e-file with courts, and maintain case files.
Responsibilities
- Assist attorneys in preparing legal documents, such as pleadings, motions, and briefs
- E-filing with courts
- Organize and maintain case files, including indexing and filing documents
- Schedule appointments, meetings, and court hearings for attorneys
- Coordinate with clients, witnesses, and other parties involved in legal proceedings
- Prepare correspondence and communicate with clients on behalf of attorneys
- Assist in the preparation for trials, including organizing exhibits and witness lists
- Manage administrative tasks such as billing, timekeeping, and record keeping
- Maintain confidentiality of sensitive information
- Recording attorney time entries and preparing client invoices
- Answering phones in a pleasant and professional manner and communicating with clients, lenders, professionals, and other attorneys daily by phone, email, and mailed correspondence
- Opening new files and filing documents throughout each transaction
Requirements
- Previous experience as a Legal Assistant
- Associate degree or certification in paralegal studies is a plus
- Knowledge of relevant laws and regulations pertaining to the specific practice area is beneficial
- Knowledge in document management system iManage and billing system Orion is a plus
