What are the responsibilities and job description for the Executive Assistant to the CEO position at Anteris Technologies Ltd?
Anteris is a science-driven structural heart company that is redefining expectations and advancing the field through cutting-edge solutions focused on restoring native-like physiology versus treating symptoms of structural heart disease. We are currently developing a new class of TAVR designed to mimic the performance of a healthy aortic valve. With offices in Minneapolis, MN, US; Geneva, Switzerland; and Brisbane and Perth, Australia, we have a growing and inclusive team.
The Executive Assistant plays a pivotal role in our organization, serving as a key partner to the CEO and ensuring smooth operations at the highest level of leadership. Based in our Eagan, MN, office, this position is integral to maintaining the CEO's efficiency and effectiveness. As a global company operating in numerous time zones, this position will be expected to work outside of the standard business hours as needed (occasional evening meetings and correspondence).
The ideal candidate will be highly organized, proactive, and possess excellent communication skills. They should be comfortable working in a fast-paced environment and adept at managing multiple priorities simultaneously. This onsite position offers a unique opportunity to work closely with top leadership and gain invaluable insights into executive-level operations. The Executive Assistant will play a crucial role in enhancing the CEO's productivity and, by extension, contributing to the overall success of the organization.
Key Responsibilities :
- Scheduling and Calendar Management : The Executive Assistant will expertly manage the CEO's schedule, prioritizing commitments and ensuring optimal time allocation for critical tasks and meetings, resolving schedule conflicts, handle schedule challenges arising from urgent requests and conflicting time zones, and ensuring that meetings are scheduled / rescheduled in a timely manner.
- Follow-up and Communication : Follow up with the CEO on all tasks assigned, providing timely updates on progress and issues. Respond to all messages and requests from the executive within 1 hour, during work hours.
- Travel Coordination : Oversee all aspects of the CEO's travel arrangements, including bookings, itineraries, and logistics, to ensure seamless business trips. Coordinate and manage domestic and international travel arrangements for executive leadership and assist as needed with other department travel. Create and review expense reports for senior leadership.
- Business Acumen : Thoroughly understand the business to anticipate needs and requests and to be able to proactively address challenges before they occur. Acting as a gatekeeper for the CEO's communications, the Executive Assistant will handle correspondence, emails, and phone calls, prioritizing and responding as appropriate.
Work closely and effectively with the CEO and the Executive Management Board (EMB) to stay well informed, take meeting minutes and follow-up on tasks and projects.
Other executive team members
Be prepared to start your workday at the agreed-upon time
Skills, Knowledge, Experience & Qualifications
Required Skills and Knowledge :
Preferred Skills and Knowledge :
What We Offer :
Health and Wellness Offerings :
Note : We may require proof of COVID-19 vaccination to comply with health institutions, state, local municipality, and / or travel regulations.
Anteris Technologies recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We have a clear vision : to be a place of belonging for all humans by promoting diversity, multiculturism and inclusion, as a goal and reflection across the organization. Diversity is more than a commitment - it is part of our mission to deliver the best structural heart products on a global scale.
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