What are the responsibilities and job description for the Office Assistant/Receptionist position at Antique Powerland Museum Association?
Office Assistant/Receptionist for Antique Powerland Museum Association at Powerland Heritage Park (permanent part-time)
Classification
Nonexempt
Salary Grade/Level/Family/Range
$16 - $17 per hour based upon experience
Reports to
Board President/General Manager
Date
15 April 2025
JOB DESCRIPTION
Summary/Objective
The Administrative Assistant provides a broad range of support for the Association. The Administrative Assistant will be experienced at word processing, letter writing, phone, email, copiers and computers. He or she will cultivate effective professional relationships with staff, volunteers, exhibitors, Board of Directors and partner museums/organizations volunteers while maintaining confidentiality.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Perform secretarial duties (typing, phone calls, emails, collect and sort mail) for the Board President, General Manager (or others if requested by Board President or General Manager) to maintain/increase organizational efficiency.
Data entry using an electronic databasefor memberships, donations and other purposes. Responsible for creating, maintaining and updating the database for membership fees, sending communications, etc..
Support special events such as the Great Oregon Steam-Up and other APMA sponsored events, to help ensure a professional event. Register and meet participants at the event. Be the on-site point person for questions during the event. Support all APMA sponsored event managers however help is needed prior to the event.
Other duties as assigned.
Competencies
1. Communication Proficiency (verbal and written)
2. Organizational Skills (maintain electronic and paper filing system)
3. Decision making (a good problem solver with flexibility, quick thinking, and creativity are invaluable parts of problem solving)
4. Technical Capacity (Ability to multitask, work under pressure and with frequent interruptions. Able to readjust priorities when unforeseen issues arise and plan the days for productivity.
5. Time Management.
Supervisory Responsibility
This position has no direct staff supervisory responsibilities.
Work Environment
This job operates in a casual professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing.
WORKING CONDITIONS:
Mental Demands: Reading, ability to communicate effectively (verbal and written); maintain emotional control under stress.
Physical Demands: Standing, sitting, stooping, bending and lifting items up to 40 lbs. Occasional prolonged, irregular and holiday hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; access stairs to 2nd floor; use hands to handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 40 pounds.
Position Type and Expected Hours of Work
This is a permanent part-time position, Monday through Friday, 8:30 am - 12:30 pm or a negotiated consistent four-hour daily period, during APMA’s off season (October 1 – March 31). During APMA’s open season (April 1 – September 30) the days change to Wednesday – Sunday, to coincide with the open hours of the Museum. Weekend work frequently may be required as job duties demand.
Travel
Travel is primarily local during the business day, on occasion.
Required Education and Experience
1. Must have a minimum of a high school diploma.
2. Two years or more of successful work experience in this or a related field.
Preferred Education and Experience
1. Must have proven computer skills including Microsoft Word, Excel and some data entry, creation of posters, flyers, tickets, etc., social media skills preferred. Some advertising media creation helpful.
2. Must have proven positive interpersonal skills including the ability to maintain confidentiality.
3. Must have proven editing skills emphasizing attention to detail.
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance
Must pass a criminal background check.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Part-time
Salary: $16.00 - $17.00 per hour
Schedule:
- 4-hour shift
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Salem, OR 97303: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Office (Preferred)
Work Location: In person
Job Type: Part-time
Pay: $16.00 - $17.00 per hour
Expected hours: 20 per week
Benefits:
- Paid time off
Schedule:
- 4 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $16 - $17