What are the responsibilities and job description for the Commercial Flooring Project Coordinator position at Anytime Flooring?
Benefits:
- 401(k) matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Anytime Flooring is seeking a Commercial Flooring Project Coordinator for our Baton Rouge office location. Anytime Flooring is a leading flooring and installation provider in the Southeast Region. We have over 10 years of professional flooring experience in both commercial and residential projects. Our core values of Quality Service, Drive, Passion, Value and Healthy Culture are our driving force. Our experienced professionals are eager to guide and assist clients through numerous product options and insightful design projects.
Job Summary: The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects. This position ensures the efficient flow of information, materials, and documentation between internal teams, field staff, subcontractors, and clients. The ideal candidate will be detail-oriented, highly organized, and capable of juggling multiple priorities in a fast-paced environment.
Job Summary: The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects. This position ensures the efficient flow of information, materials, and documentation between internal teams, field staff, subcontractors, and clients. The ideal candidate will be detail-oriented, highly organized, and capable of juggling multiple priorities in a fast-paced environment.
Essential Job Duties and Responsibilities: (Included but not limited to)
1. Project Coordination & Documentation
- Collaborate with Project Managers to track project progress, key milestones, and critical deadlines.
- Maintain comprehensive project documentation including contracts, submittals, RFIs, meeting notes, change orders, and closeout materials.
- Create and manage job folders with all necessary documentation for Project Managers and installers.
- Maintain logs for submittals, RFIs, change orders, and work in progress (WIP) schedules.
- Review budget costs.
2. Procurement & Materials Management
- Assist in preparing and submitting material release forms and submittal packages.
- Coordinate with the warehouse to schedule material deliveries and address delays or discrepancies.
- Track incoming and returned materials; update material logs accordingly.
- Ensure materials match specifications (color, pattern, type) before delivery to job sites.
3. Scheduling Support
- Coordinate installation schedules with Project Managers and Installers.
- Distribute weekly schedule updates and key dates to internal stakeholders.
- Schedule and confirm turnover meetings, site walks, and client check-ins.
4. Communication & Client Support
- Serve as a central point of contact between internal teams, subcontractors, and clients.
- Communicate project updates, delivery confirmations, and schedule changes promptly.
- Monitor and follow up on outstanding RFIs, documentation, and subcontractor deliverables.
5. Payroll, Billing & Financial Coordination
- Collect, organize, and verify installer timesheets, work orders, and invoices for payroll processing.
- Support billing processes by preparing SOVs, backup documentation, and monthly billing packages.
- Document and submit all approved change orders and maintain accurate tracking logs.
6. Quality Control & Site Reporting
- Track and file site documentation including daily reports, patch sheets, and punch lists.
- Ensure all quality control paperwork is submitted accurately and on time.
- Maintain issue logs to track any site-related concerns or deviations.
7. Project Closeout
- Assist with the preparation of closeout packages, including final documentation and billing.
- Verify that all project requirements have been fulfilled, including punch list completion and material returns.
- Archive project documents in accordance with company procedures.
Required Skills and Abilities:
- Excellent written and verbal skills
- Strong organizational skills with attention to detail
- Proficient in Microsoft Office Suite and project management software
- Familiarity with contactor accounting systems (e.g., CMIC)
- Ability to lead, collaborate, and work independently in a team environment
Education and Experience:
- Bachelor’s degree in Construction Management or a related field preferred
- Minimum of three (3) years’ experience in the construction or flooring industry
- Equivalent work experience may be considered in lieu of a degree
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at a time
- Ability to pass a Fit for Duty Screening
Benefits:
- Health Insurance-FMM will pay 50% of the employee's premium
- 401K Contribution-FMM will match employee contribution up to 3%
- Optional voluntary benefits
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Company Provided Health Club membership
- Company Provided iPad or Laptop (dependent on company requirements)
Anytime Flooring's mission is to provide high quality, high values flooring products and services while maintaining superior levels of safety, communication, professionalism, integrity and honesty with our staff, clients, suppliers, and professional associates. If you hold the same values as Anytime Flooring of Value, Passion, Drive, Quality Service and Healthy Culture, then we want to hear from you. Join us for a dynamic role with opportunities for growth in a supportive company.
Salary : $50,000 - $60,000