What are the responsibilities and job description for the Commercial Flooring Project Coordinator position at Facilities Maintenance Management, LLC. (FMM)?
Benefits:
Job Summary: The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects. This position ensures the efficient flow of information, materials, and documentation between internal teams, field staff, subcontractors, and clients. The ideal candidate will be detail-oriented, highly organized, and capable of juggling multiple priorities in a fast-paced environment.
Essential Job Duties and Responsibilities: (Included but not limited to)2. Procurement & Materials Management3. Scheduling Support4. Communication & Client Support5. Payroll, Billing & Financial Coordination6. Quality Control & Site Reporting7. Project Closeout
- 401(k) matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Job Summary: The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects. This position ensures the efficient flow of information, materials, and documentation between internal teams, field staff, subcontractors, and clients. The ideal candidate will be detail-oriented, highly organized, and capable of juggling multiple priorities in a fast-paced environment.
Essential Job Duties and Responsibilities: (Included but not limited to)2. Procurement & Materials Management3. Scheduling Support4. Communication & Client Support5. Payroll, Billing & Financial Coordination6. Quality Control & Site Reporting7. Project Closeout
- Project Coordination & Documentation
- Collaborate with Project Managers to track project progress, key milestones, and critical deadlines.
- Maintain comprehensive project documentation including contracts, submittals, RFIs, meeting notes, change orders, and closeout materials.
- Create and manage job folders with all necessary documentation for Project Managers and installers.
- Maintain logs for submittals, RFIs, change orders, and work in progress (WIP) schedules.
- Review budget costs.
- Assist in preparing and submitting material release forms and submittal packages.
- Coordinate with the warehouse to schedule material deliveries and address delays or discrepancies.
- Track incoming and returned materials; update material logs accordingly.
- Ensure materials match specifications (color, pattern, type) before delivery to job sites.
- Coordinate installation schedules with Project Managers and Installers.
- Distribute weekly schedule updates and key dates to internal stakeholders.
- Schedule and confirm turnover meetings, site walks, and client check-ins.
- Serve as a central point of contact between internal teams, subcontractors, and clients.
- Communicate project updates, delivery confirmations, and schedule changes promptly.
- Monitor and follow up on outstanding RFIs, documentation, and subcontractor deliverables.
- Collect, organize, and verify installer timesheets, work orders, and invoices for payroll processing.
- Support billing processes by preparing SOVs, backup documentation, and monthly billing packages.
- Document and submit all approved change orders and maintain accurate tracking logs.
- Track and file site documentation including daily reports, patch sheets, and punch lists.
- Ensure all quality control paperwork is submitted accurately and on time.
- Maintain issue logs to track any site-related concerns or deviations.
- Assist with the preparation of closeout packages, including final documentation and billing.
- Verify that all project requirements have been fulfilled, including punch list completion and material returns.
- Archive project documents in accordance with company procedures.
- Excellent written and verbal skills
- Strong organizational skills with attention to detail
- Proficient in Microsoft Office Suite and project management software
- Familiarity with contactor accounting systems (e.g., CMIC)
- Ability to lead, collaborate, and work independently in a team environment
- Bachelor’s degree in Construction Management or a related field preferred
- Minimum of three (3) years’ experience in the construction or flooring industry
- Equivalent work experience may be considered in lieu of a degree
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at a time
- Ability to pass a Fit for Duty Screening
- Health Insurance-FMM will pay 50% of the employee's premium
- 401K Contribution-FMM will match employee contribution up to 3%
- Optional voluntary benefits
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Company Provided Health Club membership
- Company Provided iPad or Laptop (dependent on company requirements)
