Payroll/HR Assistant

Since 1998, AP Equipment Financing has been a trusted partner in helping individuals and businesses finance essential equipment. By facilitating millions of dollars in equipment financing, we have supported numerous small businesses in their growth journeys. With the addition of AP Fleet Management division, we now offer expanded solutions to meet the evolving needs of our customers. Our mission is to provide a fast, easy, and personalized customer experience, backed by our knowledgeable industry specialists, strong manufacturer relationships, and tailored financing solutions.

Position: Payroll & HR Assistant

Location: Hybrid position based in Bend, Oregon. Occasional in-office presence required for company events or office support.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM PST

Compensation:

• Annual Salary: $55,000
• Potential for Annual Year-End Bonus

Benefits:

• Generous paid time off (6 weeks per year)
• 52 hours of paid sick leave
• 10 paid holidays annually
• Paid bereavement and marriage leave
• Comprehensive medical (PPO and HDHP), dental, and vision plans
• Life, LTD, STD, Accident insurance
• Health Savings Account (HSA) with employer contributions
• 401(k) with employer match
• Tuition reimbursement for pre-approved continuing education

Role Overview: We are seeking a detail-oriented Payroll & HR support person to serve as a backup for payroll processing and provide administrative support for HR functions. This role plays a vital part in ensuring accurate payroll records, timely employee payments, and maintaining compliance with HR policies and procedures. This position is ideal for a detail-oriented and proactive individual who thrives in a fast-paced environment and enjoys contributing to both payroll and HR operations. If you have a passion for accuracy, compliance, and employee support, we encourage you to apply!

Key Responsibilities

Payroll Processing

• Serve as a backup to the Payroll Specialist, ensuring smooth payroll operations in their absence.
• Review and verify employee timecards in ADP Workforce Now for accuracy.
• Process semi-monthly and monthly payroll as needed, ensuring timely and error-free payments.
• Maintain and update payroll records to reflect employee changes, including new hires, terminations, salary adjustments, and deductions.
• Assist with preparing and submitting payroll tax filings and compliance reports.

HR Administration

• Maintain and organize employee personnel files, ensuring compliance with confidentiality and record-keeping policies.
• Assist HR Director in new hire onboarding, including paperwork completion and orientation support.
• Respond to employee inquiries regarding HR policies, payroll, and benefits with professionalism and accuracy.
• Support the HR Director with annual audits and compliance reviews.
• Ensure employee data is accurately maintained in the HR information system (HRIS).
• Conduct regular audits of employee records to ensure compliance with company policies and labor laws.
• Uphold confidentiality and data privacy in all HR and payroll-related matters.

Qualifications & Skills

• High School Diploma required; Associate’s Degree in a related field preferred.
• Minimum of 2 years of payroll administration experience required.
• Proficiency in Microsoft Office Suite required; experience with ADP Workforce Now (WFN) preferred.
• Strong attention to detail and ability to maintain accuracy in payroll and HR data entry.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with employees at all levels.

Work Conditions:

• Office environment with minimal noise and disruption.
• Reliable, secure high-speed internet.
• Comfort with virtual engagement tools (e.g., Microsoft Teams).
• Ability to adapt to a fast-paced, changing environment while maintaining professionalism.

Equal Opportunity Employer: AP Equipment Financing is committed to fostering a diverse and inclusive workforce. We make employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status, or any other protected class.

Data Privacy Notice: Personal information collected during the application process will be used solely for recruitment purposes and inclusion in personnel files. Data categories collected include name, contact details, Social Security Number, and signature. Consent may be required for pre-employment background checks, including criminal, employment, and certification verifications.

Company Website: www.apfinancing.com

Join us at AP Equipment Financing and contribute to the growth and success of small businesses across the nation. Apply today!

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• ADP Workforce Now: 1 year (Required)
• Payroll: 2 years (Required)

Work Location: Hybrid remote in Bend, OR 97702

Salary : $55,000