Assistant Finance Director

POSITION: ASSISTANT FINANCE DIRECTOR

CLASSIFICATION CODE:  EXEMPT FULL-TIME

DEPARTMENT: FINANCE

IMMEDIATE SUPERVISOR: CHIEF FINANCIAL OFFICER (CFO)

STATEMENT OF JOB:

The Assistant Finance Director reports directly to the Chief Financial Officer of Apache Behavioral Health Services. Responsible for oversight and management of accounts receivable, accounts payable, budgetary control, non-appropriated accounts, patient billing, payroll, and other routine bookkeeping operations. The Assistant Finance Director is responsible for providing supervisory, management, and support for ABHS’s financial functions and works to foster a success-oriented, and accountable environment. Assignments will be performed with considerable independence and require application of initiative and creativity. The Assistant Finance Director aids the Chief Financial Officer in any delegated accounting or financial functions. This role is a steppingstone to a Finance Director position within our organization, and we are committed to supporting the growth and development of the organization.

DUTIES AND RESPONSIBILITIES:

1. Abide by all applicable policies, procedures, and program standards of Apache Behavioral Health Services (ABHS), White Mountain Apache Tribe (WMAT), Indian Health Services (IHS), Arizona Health Care Cost Containment System (AHCCCS), and other pertinent regulatory agencies.
2. Maintain the chart of accounts and financial policies and procedures to ensure accurate reporting with Federal, State, and Tribal regulations and guidelines.
3. Monitors all ABHS bank and investment accounts to ensure cash balances are sufficient.
4. Periodically recommends transfer of funds from ABHS bank accounts and/or investment accounts.
5. Responsible for monitoring cash flow for ABHS and reporting to the CFO of any critical needs.
6. Periodically recommends transfer of funds from ABHS bank accounts and/or investment accounts.
7. Oversees the ABHS SSI Payee Program and staff. Assists with payments and setting up payee checking accounts at local banking branch.
8. Provides reports and analysis on all ABHS Financial Programs as required.
9. Act as liaison with State and Federal points of contact on accounting matters.
10. Submits financial reports to Arizona Health Care Cost Containment System (AHCCCS) and Indian Health Services (IHS).
11. Direct supervisor of finance staff including training, evaluations, guidance, and discipline. As well as recruitment and hiring for future expansion of the Finance department.
12. Develop and coordinate all Finance team meetings from setting agendas, inviting attendees to facilitate, managing the logistics, and ensuring follow-up actions are taken.
13. Responsible for developing all external and internal memorandums regarding the ABHS Finance Department.
14. Develop and maintain systems of internal controls to safeguard the financial assets of the organization and possible expansion.
15. Performs periodic reviews of financial policies to ensure accuracy and current procedures are included in policy.

1. Performs daily a high level of critical thinking, problem-solving, and organizational and time management skills with the ability to work independently and/or in a team, with flexibility within prescribed deadlines.
2. Prepares journal entries to the general ledger and reconciles as needed.
3. Complies reconciles, and prepares financial data of budgetary control, state and federal cost reports, personal services, and non-appropriated funds.
4. Oversee the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by the Management team, including contracting accountants, auditors, and the Board of Directors.
5. Coordinate and oversee the annual financial audit process with the CFO.
6. Oversee the coordination and activities of an independent auditor and provide a plan to resolve audit and compliance issues (if identified).
7. Collaborate with Directors from other departments to ensure financial reporting is accurate.
8. Develops, negotiates, and manages the indirect cost rate.
9. Completes specialized technical reporting for HRSA and DOJ grants and any other funding.
10. Performs other related work as assigned by immediate supervisor, Chief Financial Officer.

MINIMUM QUALIFICATIONS:

Master’s degree in business administration/finance with a concentration in Accounting Practices or Certified Public Accountant with at least two years of experience or may consider an undergraduate Business Administration degree with at least five years of experience or extended years of experience at least ten (10) plus years in behavioral health care fiscal administration practices or knowledge. Tribal individuals with varying levels of education and experience are invited to apply regardless of stated education requirements.

At least five (5) years of work-related business and fiscal management experience in mental health services and/or managed health care.

1. Knowledge of Federal OMB reporting requirements, and Federal & State of Arizona Office of Procurement Standards, and Tribal business practices.
2. Knowledge of modern fiscal administration practices and procedures.
3. Experience in working with Native Americans preferred.
4. Must possess basic interviewing skills and be able to write concise and descriptive reports to funding agencies and Single Audit Personnel.
5. Demonstrates good public relations skills and ability to work effectively in a multidisciplinary team, coordinating with ABHS staff to develop fiscal resource allocation and strategic planning.
6. Ability to follow the ABHS Personnel Policies and Procedures, and employment laws, encouraging professional, respectful relationships with the ABHS clinical and administrative staff.

**NOTE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473).

ESSENTIAL FUNCTIONS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Constant: standing. Frequent: repetitive use of hand, walking, standing, bending neck and waist, squatting, climbing, kneeling, twisting neck and waist, simple grasping of left and right hand, power grasping right and left hand, fine manipulation right and left hand, pushing and pulling right and left hand, reaching above shoulder level, reaching below shoulder level, lifting objects weighing up to 25 pounds from below the waist to a height of 3 feet. 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  Employment is considered “at will” and agree that my employment can be terminated with or without cause and with or without notice at any time at the option of either me or the company.