What are the responsibilities and job description for the Administrative Assistant/Secretary position at APC Mini Market INC?
Overview
We are seeking a dedicated and organized Administrative Secretary to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing various administrative tasks and ensuring efficient office management. This position requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Duties
- Manage phone systems, including answering calls, directing inquiries, and taking messages as needed.
- Provide exceptional customer service by addressing client needs and resolving issues promptly.
- Perform clerical duties such as data entry, filing, and maintaining organized records.
- Utilize Google Suite for document creation, scheduling, and communication.
- Act as a personal assistant to senior management by managing calendars, scheduling appointments, and coordinating meetings.
- Assist in office management tasks to ensure a smooth workflow within the organization.
- Maintain confidentiality of sensitive information while handling administrative responsibilities.
- Support bilingual communication needs when necessary to enhance client interactions.
Skills
- Proficiency in phone systems and customer service techniques.
- Strong clerical skills with experience in data entry and office management.
- Familiarity with Google Suite applications (Docs, Sheets, Calendar).
- Experience as a personal assistant is preferred but not required.
- Bilingual abilities are a plus to facilitate effective communication with diverse clients.
- Excellent calendar management skills to prioritize appointments and meetings effectively.
- Strong organizational skills with the ability to multitask and manage time efficiently.
- Attention to detail and commitment to maintaining high standards of accuracy in all tasks.
If you are a proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for this rewarding opportunity.
Job Type: Full-time
Pay: $21.31 - $23.35 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
Ability to Commute:
- Philadelphia, PA 19132 (Required)
Work Location: In person
Salary : $21 - $23