What are the responsibilities and job description for the Assistant to the CEO position at APC Mini Market INC?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks effectively. This role is pivotal in ensuring the smooth operation of the executive office and requires a professional who can maintain confidentiality while handling sensitive information.
Responsibilities
- Manage and maintain the CEO’s calendar, scheduling appointments and meetings efficiently.
- Prepare and proofread correspondence, reports, and presentations to ensure accuracy and professionalism.
- Utilize computer literacy skills to manage various software applications, including DocuSign for document management.
- Provide clerical support including filing, data entry, and maintaining organized records.
- Plan and coordinate events, meetings, and travel arrangements for the CEO as needed.
- Transcribe meeting notes and other documents accurately for distribution.
- Operate phone systems to handle incoming calls, directing them appropriately while providing excellent customer service.
- Assist in the preparation of materials for board meetings and other executive functions.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong calendar management skills with proficiency in Outlook Calendar.
- Excellent proofreading abilities with an eye for detail.
- Proficient in computer literacy with experience using Microsoft Office Suite and other relevant software applications.
- Demonstrated ability in event planning and coordination.
- Familiarity with DocuSign or similar electronic signature platforms is preferred.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills are essential for this role.
If you are a motivated individual who thrives in a dynamic environment and is ready to contribute to our executive team’s success, we encourage you to apply for this exciting opportunity as an Executive Assistant to the CEO.
Job Type: Full-time
Pay: $64,441.00 - $68,202.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
Ability to Commute:
- Philadelphia, PA 19132 (Preferred)
Work Location: In person
Salary : $64,441 - $68,202
