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Business Office Manager

Apex Health Care Staffing
Lakeland, FL Full Time
POSTED ON 1/31/2025
AVAILABLE BEFORE 5/1/2025

Job Description

Job Description

Now Hiring : Business Office Manager Private Duty Home Health

Are you a detail-oriented and organized professional with experience inbilling, QuickBooks, and office management? We are looking for aBusiness Office Managerto join our growingprivate duty home health company. This role is essential in ensuringaccurate billing, financial operations, and efficient office processesto support our clients and caregivers.

Responsibilities : Billing & Payments :

  • Oversee all aspects of billing, including applying credits / charges, creating invoices, and processing payments
  • Manage payments for private pay, third-party, VA, Care.com, and long-term care (LTC) clients
  • Ensure all clients are invoiced correctly and no accounts are missed

QuickBooks & Financial Management :

  • Integrate new clients fromWellSkyintoQuickBooks
  • Apply prepay credits in QuickBooks after billing is completed
  • Export and deposit VA payments, researching discrepancies when needed
  • Process payments for clients who are couples and use the same payment method

    • Accounts Receivable & Compliance :

  • Conduct billing and receivables checkup, including applying missed credits, tracking outstanding balances, and following up on declined or returned payments
  • Prepare and completeaccounts receivable (AR) reports
  • Ensure accurate authorization of mileage for Care.com clients

    • Long-Term Care (LTC) & VA Processing :

  • Set up new LTC clients, create fax cover sheets, and submit AHCA & POC documentation before services start
  • Create and submit weekly LTC submittals
  • Follow up withTOMsregarding payment issues

    • Qualifications :

  • Experience inbusiness office management, medical billing, or accounting(home health or healthcare experience preferred)
  • Proficiency inQuickBooks, WellSky, and financial reconciliation
  • Strong attention to detail with the ability to manage multiple billing streams
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced, deadline-driven environment

    • What We Offer :

  • Competitive salary based on experience
  • Supportive team and leadership environment
  • Opportunity for professional development and career growth within a respected home health company

    • If you are a highly organized professional with a passion for financial accuracy and operational efficiency, we encourage you to apply today.

    By applying to this position you are agreeing to receive text alerts from Apex Healthcare Staffing. Message and data rates may apply. Frequency may vary. Text STOP to opt out or HELP for help

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