Portfolio Manager (Portfolio Management, Program Management, PMO)

Job Title: Portfolio Manager

Location: Los Angeles, CA 90032 (Hybrid - onsite 2 days/week)

Duration: Full-time Permanent

Payrate: $180000 per annum

Job Description:

Summary:

The Portfolio Manager (PfM) manages sub-portfolios and their corresponding subcommittees for governance and execution of all programs and projects across client to promote operational excellence and business growth.

The position is also responsible for supervising, coaching, and mentoring the Project Resources (employees and contingent workers) assigned to their portfolio.

Portfolio Managers are responsible for the overall health of their sub-portfolio and, in doing so, provide expertise and leadership to ensure all projects remain on scope, on budget, and on schedule.

The PfM provides oversight over projects and programs within their sub-portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, and project coordinators supporting or leading projects within the sub-portfolio.

The PfM is responsible for ensuring the sub-portfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhering to quality standards set forth by leadership.

This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director.

From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes.

The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts sharp attention to detail, and demonstrates respect and appreciation for project documentation by ensuring project documentation.

Minimum Education/Experience:

Bachelor s degree in Information Systems, Information Technology

Master s degree in Information Systems, Information Technology

Over 10 years of total post-collegiate relevant professional experience required

6 years of project management experience leading information technology projects, including requesting/securing approval to start projects through project closeout required

5 years of coaching, mentoring, and providing day-to-day direction and support to employees required

2 years implementing technology solutions in a healthcare provider environment required

Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, project change controls)

Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)

Ability to manage multiple projects concurrently

Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPoint

Additional responsibilities:

Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance/AI Portfolios.

Desired Qualifications:

Experience in a centralized PMO environment with a working knowledge of Project Management principles.

Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.

Experience in the management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.

Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers, and partners.

Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.

Ability to, both independently and collaboratively, solve problems, make decisions, support change, exercise sound judgment, ask questions, and be open to the input and decisions of others.

Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.

Hospital/Healthcare experience preferred.

Accountabilities:

Delivering on scope, on time, within budget, and to an agreed-upon quality level

Adhering to the PMO-defined processes, methodologies

Maintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)

Updating centralized / co-owned reports and dashboards

Utilizing departmental templates as intended and instructed

Serving as the primary liaison for assigned projects

Fostering positive relationships with project team members and stakeholders.

Support onboarding and offboarding of resources

Conduct performance reviews, mentoring, and coaching sessions throughout the year

Partner with all employees to have a training plan in support of business needs and the individual's interests and skills

Effectively have and manage a succession plan for key roles on the team

Successfully managing the health of the sub-portfolio. This includes but is not limited to:

Ensuring full inventory of projects within the sub-portfolio are identified/captured

Calendaring, preparing for, facilitating, and distributing meeting notes for all sub-portfolio meetings

Ensuring governance-related risks, issues, action items, and decisions are resolved/worked/made

As appropriate, escalating matters to ITEC (the committee that governs all sub-portfolios) that could not be resolved at the subcommittee level

Providing timely, accurate, and insightful inputs to ITEC-related documentation and communications.

Actively contributes to advancing the maturity and brand of the PMO by:

Proactively identifying areas for improvement in the IS PMO s project management capability

Leading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, or communication improvements will be responsible for working with the candidate to complete all onboarding background requirements listed below if a Direct Hire offer is extended.

Qualified Applicants with arrest or conviction records will be considered for Employment following the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act