ACCOUNTS PAYABLE SPECIALIST

NOW HIRING HYBRID ACCOUNTS PAYABLE CLERK IN MEMPHIS, TENNESSEE!

• POSITION STATEMENT:
  • The Accounts Payable Clerk will:
    • Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
    • Promote the well-being of the human aspect of this organization and report any concerns to the AP Manager.
    • Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
    • Be an advocate for all the policies and protocols of the organization

• PREFERRED EDUCATION AND EXPERIENCE QUALIFICATION REQUIREMENTS:
  • Three years Accounts Payable/Fiscal experience preferable in a multi-company or non-profit environment
  • Knowledge of Account Payable function, General Ledger, record keeping, and non-profit funding streams and Generally Accepted Accounting Principles (GAAP)
  • Proficient in Microsoft office with excel skills, including spreadsheet creation and formula writing.
  • Excellent organizational, communication, and documentation skills.
  • Ability to work a hybrid schedule of in office and remotely and complete tasks accurately while meeting all fiscal deadlines.
  • Team Player-ability to jump in and do what is necessary to get the job done.

• RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:
  • Review all vendor invoices for accuracy, unpaid balances, increase notices, etc. Vendor invoices include but are not limited to Independent Contractors; Utilities – Gas, Electric, Water, Telephone
  • Review all Invoices for accuracy and proper approvals. Obtain approvals when necessary and ensure any electronic/emailed approvals are attached with the invoice in Oracle.
  • Codes and enters vendor invoices.
• Build solid relationships across all affiliates and vendors across all levels of the organization while exhibiting strong customer service skills and a positive “can do” attitude.
• Has a thorough understanding of Generally Accepted Accounting Principles (GAAP)
• Obtain W9 information for new suppliers.
• Ability to question when something seems “off”, clarify any questionable invoice items, prices, terms, or signatures and elevate concerns to AP Manager/Director of AP
• Work independently but with support from the Assistant Director of AP and other team members.
• Ability to thrive in a fast-paced multi company environment going through periods of rapid growth.
• Adhere to all fiscal policies, procedures and deadlines.
• Provide documentation for audits
• Maintain historical data/records
• Maintain confidentiality of organization information
• Other duties as assigned
• NETWORK FUNCTIONS
  • Maintain and abides by OSHA requirements and guidelines
  • Observes all Fire and Safety Policies and Procedures
  • Observes all Fiscal/Office/HR Personnel Policies and Procedures
  • Observes all HIPAA Policies and Procedures and maintains confidentiality
  • Attends all required and scheduled trainings and meetings
  • Always maintain a professional demeanor and exercise good professional judgment in all areas of employment duties
• EQUIPMENT/MACHINES
  • Vehicle Requirements
• Current driver’s license, vehicle registration and function vehicle
• Equipment Operations
  • Telephone: cellular and multi-line, printer, copier, fax machine, computer, and calculator
• Computer Software Applications
• Microsoft Office, Accounting Software, ERP

• PHYSICAL DEMANDS
  • Individual must be able to meet physical requirements of the job
• Sitting at a table or desk - Reaching, Lifting, Bending, Standing, Stooping, Twisting, Climbing Steps, Driving a Vehicle
• ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE
  • Blood borne Pathogens, Right-To-Know, HIPAA, Security Acts, Fire & Safety
• WORKING CONDITIONS:
  • Environment is modern, well-lit office facilities in multiple locations

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterments.

Apis Services, INC and affiliate’s provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.