Administrative/Executive Assistant

As a leading SDVOSB serving the Veterans Administration, we are proud of the work we do to support veterans and their families. Apogee Consulting Group, founded in 1999, is an SDVOSB (Service-Disabled Veteran-Owned Small Business) Engineering and Architecture Design Firm headquartered in Cary, NC with 9 offices located across the U.S. We are dedicated to serving our clients by delivering innovative solutions within budget, scope, and schedule. We have grown from a single discipline electrical engineering firm to a multi-discipline firm offering mechanical, electrical, and plumbing (MEP) design, architecture, interior design, healthcare planning, fire protection, commissioning, RCDD, and project management services.

We are looking for an Executive Assistant to support the manager of the Electrical Department, as well as the Electrical team, in our Fort Collins, CO office. The Executive Assistant will provide senior level planning, programmatic and administrative support for the daily operations of a division. Acts as a liaison between the division, and other division heads and/or department leadership to ensure effective integration and distribution of information. Investigates and resolves complaints and drafts correspondence and reports.  This is an in-office position. 

Key Duties and Responsibilities

• Manage and maintain the Executive’s calendar and phone, including but not limited to, screening and directing phone calls, taking messages, and coordinating meetings

• Arrange and schedule business-related travel arrangements, accommodations, and conferences

• Track and provide statistical data for projects and departments as needed by the Executive

• Maintain Executive’s correspondence, including but not limited to, opening, sorting, filing, and distributing email, faxes, and mail

• Liaise with the Accounting Department for all expense reports for the Executive and departments

• Assists with Employee relations including recruiting, new hires and annual employee appraisals/reviews

• Provide administrative support to the project teams and departments

• Plans and organizes events including trainings, teambuilding events, special celebrations, etc.

• Analyze and draft memos, letters, and/or correspondence as directed by the Executive

• Maintain all project related documentation and correspondence

• Follow up on outstanding project related correspondence as directed by the Executive

• Take on special projects as needed

• Ensures supplies and materials are stocked in the office

• Ensures office is kept as a professional work environment

• Provides support for on-boarding and training new employees within the local office

• Ability to handle confidential material appropriately

Education Requirements:  Minimum Associates degree in business, communications, administrative office technology, or related field

Work Experience: 3-5 years related experience supporting an Executive, preferably for a A/E organization

Computer skills: Advanced skills with MS Office Suite, Deltek Ajera, Newforma; notary preferred

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Apogee does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.
 
As Federal contractors, U.S. citizenship is required, and background checks will be performed. To apply visit: www.acg-pa.com/careers/

Salary range: $50,000-$65,000

Salary : $50,000 - $65,000