What are the responsibilities and job description for the Assistant | Alternative Asset Trading "AAT" NY position at Apollo Global Management?
Position Overview
Position Overview :
The Assistant provides administrative support to a group of executives on the Private Secondary Liquidity Solutions Team. Responsibilities include, but are not limited to, general, administrative, and / or project-based work. The position may also require providing additional support to other members of the team.
Primary Responsibilities :
- Schedule and organize meetings, conferences and off-sites including all related logistics / materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
- Screen incoming calls and greet guests in a professional and courteous manner
- Update DealCloud with relevant meetings
- Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
- Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
- Manage work priorities independently and respond to business outside of normal business hours as needed
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance, and maintain a desk manual
- Establish, develop, maintain and update digital filing system
- Prepare and edit materials for team, including Word Documents, and Excel Spreadsheets
- Allocation and coding of invoices using PeopleSoft system
- Facilitate vendor onboarding process
- Perform other related general administrative tasks for executives as assigned and required
- Use US Mail, FedEx, and other services to send and track priority mail
Qualifications & Experience
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic / civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
