What are the responsibilities and job description for the Purchasing Admin position at Apollo ITS?

Job Title : Purchasing Admin

Location : Indianapolis, IN

Duration : 11 Months

InterviewType : Phone and Inperson

Position will be fully on-site to start, after 30-60 days (depending on training speed) may transition tohybrid, 3 days on-site, 2 days remote

Job Description :

This position is responsible to verify Client's compliance with Client purchasing rule and regulations and to support Client vendor management activity, to ensure that the Client's true needs are met both effectively and economically.

ESSENTIAL DUTIES / RESPONSIBILITIES

Review electronic procurement files to verify filing of required procurement documentation
Work with agency operations and procurement staff to obtain needed procurement records
Facilitate vendor registrations to do business with the State of Indiana
Respond to vendor inquiries regarding payment status
Maintain vendor data in vendor management software tool
Performs related work as required

JOB REQUIREMENTS

Associate's Degree and 1 years of experience in purchasing, vendor management, and / or customer service; or a High School Diploma or High School Equivalent diploma and 3 years of experience in purchasing, vendor management, and / or customer service

Critical thinking and analysis skills

Ability to organize and prioritize

Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other stateemployees / officials by promoting courtesy, objectivity, and fairness

Ability to assist with client relationship development, problem identification, analysis, and resolution

Ability to facilitate meetings with department and with vendors

Familiarity with and / or knowledge of PeopleSoft E-Procurement or another ERP(Enterprise Resource Planning) Procurement and Financial system is preferred.

SUPERVISORY RESPONSIBILITIES / DIRECT REPORTS

N / A

DIFFICULTY OF WORK

The work is broad in scope involving many complex program elements that require critical and administrative analytical abilities.

RESPONSIBILITIES

Incumbent receives general instructions from upper management concerning objectives of assignment and may consult with the Contract Manager, Procurement Manager, or Controller to solve specific problems or unusual circumstances when formalized guidelines do not apply.

PERSONAL WORK RELATIONSHIPS

Incumbent works with agency staff of professionals and clerical personnel and reports to the Controller. Incumbent works extensively with personnel in agency operations, vendors, and other state agencies along with peers within the Finance team.

PHYSICAL EFFORT

None greater than normal

WORKING CONDITIONS

Office Setting

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