What are the responsibilities and job description for the Account Payable Clerk position at Apotheco, LLC?
Summary
At Apotheco Pharmacy Group, we rely on a meticulous financial system to drive our business forward. The Accounts Payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. The individual in this role should be a skilled financial generalist on our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The AP Clerk will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.
Objectives of this role
- Support the company in optimizing its financial transactions and systems
- Strengthen and grow relationships with vendors and suppliers through timely payments
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial reporting
- Comply with national and local financial regulations
Education/Experience
Required skills and qualifications:
- High school diploma or equivalent
- Understanding of basic principles of finance, accounting, and bookkeeping
- Superb time management skills and detail orientation
- Ability to maintain confidentiality of company and partner information
Preferred skills and qualifications:
- Associate’s degree or equivalent
- Strong mathematical skills
- Experience in Accounts Payable (or Accounts Receivable)
- Experience with accounting software and online platforms including Netsuites accounting and Mineral Tree authorization software
Duties and Responsibilities
They include the following; other duties may be assigned as needed:
- Review invoices for appropriate documentation prior to payment
- Perform invoice and general-ledger data entry
- Fulfill documentation request submitted by external auditors
- Work with procurement department to reconcile inventory purchasing items and issues
- Work with the Treasury department to ensure timely payment and to optimize purchase discounts.
- Assist senior financial officers as needed
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Math Ability:
Strong mathematical skills
Reasoning Ability:
Ability to apply principles of logical and critical thinking to a wide range of intellectual and practical problems.
Computer Skills:
To perform this job successfully, an individual should have Strong proficiency in Excel and Microsoft Office. Experience with accounting software and online platforms including Netsuites accounting and Mineral Tree authorization software
Information Security Expectations:
While performing the duties of this job, the employee is required to abide by Apotheco’s information security policies, employee handbook and security and privacy regulatory requirements. Each employee is responsible for the secure and appropriate handling of Apotheco’s information, information received by customers, other companies and/or external parties.
Knowledge, Skills, and Other Abilities
- Self-motivated
- Analytical/critical thought processes, judgment and decision-making
- Time management
- Excellent Oral and written communication
- Professionalism
- Organization
- Prioritization
- Detail-oriented
- Goal-oriented
- Dependable
- Work well with various personalities and within a team
- Participate in continuous quality improvement
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit and use hands. The employee is occasionally required to stand.
