What are the responsibilities and job description for the Administrative Coordinator position at APPA: Leadership in Educational Facilities?
About APPA – Leadership in Educational Facilities
APPA is the leading professional organization dedicated to promoting excellence in educational facilities management. We provide resources, networking opportunities, and professional development programs to support individuals and institutions in their pursuit of operational efficiency and excellence in educational facilities.
Position Summary
APPA is seeking a detail-oriented and highly organized Administrative Coordinator to provide high-level administrative support across multiple functions within the organization. This exempt-level role involves exercising independent judgment, managing projects, supporting strategic initiatives, and handling confidential and time-sensitive information. The Administrative Coordinator will play a key role in ensuring organizational efficiency through proactive decision-making, cross-functional coordination, and the development of processes and systems.
Key Responsibilities
- Provide administrative support to executive staff, including scheduling meetings, preparing documents, and handling correspondence.
- Coordinate logistics for meetings, webinars, and events, including venue arrangements, registrations, and materials preparation.
- Assist with member inquiries, ensuring timely and professional responses to questions and concerns.
- Maintain and update organizational databases, records, and files.
- Support financial processes such as invoice processing, expense tracking and approval, and budget coordination.
- Prepare and edit reports, presentations, and other materials as needed.
- Assist in maintaining APPA’s website and social media updates related to events and announcements.
- Collaborate with different departments to ensure smooth workflow and communication.
- Perform other duties as assigned to support APPA’s mission and initiatives.
Qualifications and Skills
- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred. An advanced degree or professional certification is a plus.
- 3 years of experience in an administrative or office support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams).
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Demonstrated ability to exercise independent judgment and manage multiple high-level priorities.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team-oriented environment.
- Independent thinker with strong critical thinking skills and a self-starter mentality.
- Attention to detail and a high level of accuracy in handling data and documents.
- Experience in an association or non-profit setting is a plus.
Benefits & Compensation
APPA offers a competitive salary and benefits package, including health insurance, retirement plans, professional development opportunities, and a supportive work environment.
