Bookkeeper: Cold River Camp (Part-Time, Year-Round)

COLD RIVER CAMP BOOKKEEPER (Part-Time) 

Cold River Camp is a hiking camp owned by the Appalachian Mountain Club. Founded in 1919, guests enjoy local hikes in Evans Notch and easy access to the Presidentials, North Conway, and the Saco and Androscoggin Rivers. Guests stay in 26 private rustic cabins of various sizes, accommodating 1 to 6 guests.  Group bathhouses are located near the cabins. Summer and Extension Season guests have breakfast and dinner in the Conant Lodge and construct their trail lunches for the outing of the day. Walking paths around Camp are ideal for casual exploration and lead to a variety of local hiking options for all levels. Guided hikes run daily and return in time for a dip in the Cold River before dinner. Guests enjoy hiking, swimming, paddling, biking, or just relaxing on the Lodge porch or in the Library with a good book or good company. Evening programs, activities, or board games occur in the evenings. The Rec Hall has a ping-pong table and piano.  Off-season private groups rent space in the fall and spring: Chatham Trails Association trail work, AMC chapter outings, weddings, a birding camp, and school groups, while one winterized cabin is open on a self-service basis. The volunteer Committee of Management supports and provides oversight to the Camp. 

Position Summary

Under the direction of the volunteer Committee of Management, Cold River Camp's management structure consists of a summer season manager/co-managers or a manager and assistant manager, extension season co-managers, off-season manager, a wedding and event manager. Camp revenue derives largely from fees paid by campers and is used to operate, maintain, and refurbish the camp.

The Bookkeeper works on behalf of the Committee, under the supervision of the Treasurer, to provide part-time, year-round accounting and record-keeping services. Duties include:

• Maintain and reconcile camp bank accounts
• Maintain vendor master data and accounts payable
• Pay bills weekly during summer and as needed during the off-season
• Keep the Camp’s financial statements and related books in good working order and up to date
• Communicate with managers and Treasurer weekly during the summer and regularly as needed during the off-season
• Assist summer managers with day-to-day use of the camp accounting system and camper database
• Work with managers or Treasurer to ensure annual and seasonal licensure and inspections are complete
• Assist the Treasurer in preparing financial reports
• Supply the Treasurer with information and documentation as needed for annual and ad hoc financial audits
• Attend up to three Committee meetings per year when requested by the Committee Chair or Treasurer.

The Bookkeeper must conduct work independently and as necessary. The position requires constructive interaction with staff, volunteers, and vendors to obtain information needed to accomplish the job. The role, therefore, requires someone who is self-directed (able to function at a high level without close supervision), trustworthy, detail-oriented, quality-minded, compliant, personable, helpful by nature, and able to solve problems logically and in a timely manner.

Special skills required include:

• Prior experience as a bookkeeper or accountant
• Strong skillset with accounting software, such as Intuit’s QuickBooks
• General proficiency with spreadsheets and databases as well as electronic communications
• Experience with point-of-sale credit card processing and administration of merchant services accounts
• Ability to team with staff and volunteers to accomplish assigned tasks in compliance with established policies and procedures.

Reporting Structure

The Bookkeeper is hired by the CRC Committee of Management, supervised by the Treasurer, and reports directly to the Committee Chair.

Location

The Bookkeeper works remotely. Preference is given to candidates who are local to Camp.  Applicants should have access to reliable internet, a computer and a printer/scanner upon applying (although the Committee may supply a computer and scanner to the right candidate as needed).   If needed, the Cold River Camp will supply QuickBooks or similar accounting software to the Bookkeeper.  

Job Compensation and Benefits

This is a non-exempt hourly part-time year-round position.  The Bookkeeper is expected to work 5 hours per week, although more or fewer hours may be necessary based on business levels throughout the year for an average of 250 hours per year.

The starting hourly rate is $17.10.  Compensation is reviewed on an annual basis. 

Benefits include AMC membership, bed nights at AMC facilities, employee discounts, employee pro-deals with outdoor gear companies.

More about the Appalachian Mountain Club and Cold River Camp

The Appalachian Mountain Club is a non-profit organization whose mission is to "foster the protection, enjoyment, and understanding of the outdoors." Cold River Camp has operated as a rustic family camp by the AMC in the Evans Notch, Chatham, NH since 1919. Additional information is available at the AMC and CRC websites, www.outdoors.org and www.amccoldrivercamp.org 

The Appalachian Mountain Club values diversity, equity, and inclusion. We welcome all candidates to apply and we invite the full participation of all individuals currently underrepresented in the outdoor community. This includes, but is not limited to individuals from all backgrounds, cultures, ethnicities, genders, sexual orientations, abilities, and individuals who experience intersectionality with one or more of these identities.