TFS Coordinator

Job Posting End Date

Please note the job posting will close on the day before the posting end date.

Job Summary

Under some supervision, performs work activities and projects requiring technical knowledge in a safe, effective, efficient and economic accomplishment of assigned objectives

Job Description

ESSENTIAL JOB FUNCTIONS:

• Coordinate work activities of others within work group, team or those external to the company including contractors, vendors as required to resolve routine technical tasks and field work activities.
• Perform varied assignments demonstrating technical knowledge and analytical techniques to solution of problems or analysis
• Participate in the planning and organization of outage/project work activities.
• Make decisions and contribute to team decision making and consensus building.
• Monitor labor relation activities; develop and maintain rapport to assure cooperation and productive working relationships with contractors.
• Work with others in both supplying information and seeking assistance as necessary
• Provide training and guidance to lower-level employees as appropriate
• Pursue effective ways to protect and enhance the environment while providing reliable electricity at a competitive cost.
  
  
  
  

Necessary Tasks and Skills Required for the Role:

• Meetings and General Communication, requires proficiencies in:
• both written and verbal communication
• MS Excel (including filtering, PivotTables, Conditional Formatting, and functions)
• MS PowerPoint
• Building monthly presentations for communication with Internal and External stakeholders
  
  
• MS Teams Outlook
• Meeting scheduling and coordination
• Running regular meetings with Internal and External Stakeholders
• Includes Screensharing (with and without audio) and general meeting administration
  
  
• Reviewing, understanding, and sharing various safety & HP incidents
  
  
• Computers, E-Keys:
• Ensure software compliance & updates for computers (Using Software Center and IT Support Tools)
• Install software updates on computers (Software Center)
• Monitor and report technician’s computer usage within a 30-day timeframe (Advanced Insights)
• Assign, package, ship, track, troubleshoot, and receive computers
• Assign and track electronic keys & accesses (Smartsheet, SharePoint)
  
  
• ID Badge System (“PAM”)
• Update ID Badges with pictures of contractors (Physical Access Management system, photo editor)
• Ensure compliance obligations are met prior to requesting badges and accesses
• Request badges to be shipped to specific locations
  
  
• Contractual Compliance
• Perform reviews of Contractors’ Quotes/Proposals (PPR’s)
• Track, review, and measure Key Performance Indicators as defined in contracts
• Monitor Safety metrics of Contractors
  
  
• Onboarding
• Utilize ServiceNow, Physical Access Management, MyAccess, ARCS, and Smartsheet for onboarding of Contractors into the AEP System
• Utilize SharePoint and TEAMS for tracking and documentation of onboarding activities
• Weekly status reports on technician’s activity/inactivity on assign projects (active badges, accesses, assets, documentations)
  
  
• Compliance Activities
• Provisioning physical and cyber accesses, as needed, for 100 contractors
• Removing accesses, as needed, to maintain compliance obligations
• Measuring and ensuring our contractors’ compliance obligations
  
  
• Various:
• Data manipulation and cleanup
• Moving data from OneNote to SharePoint
  
  
• Documentation tracking
• Sending/Receiving PDFs and Excel documents between various parties
• Contractor field assessments database for technician advancements (SharePoint)
• Power BI, Power Automate (VBA/SQL) monthly reporting
  
  
• Workday
• Workday Learning Reports
• Workday Reports for tracking Background Checks
  
  
  

MINIMUM REQUIREMENTS:

Education requirements are listed below: Bachelor's degree in a related field from an accredited university or college or an associate's technical degree and 3 years of experience in design, operations, planning, construction or maintenance of systems and/or equipment.

Work Experience requirement listed below: Typically requires a minimum of three years of experience in work activities and projects requiring technical knowledge.

OTHER REQUIREMENTS:

Must be available to work overtime, as required. Travel requirements are expected less than 30% of the time.

Physical demand level is Sedentary

Communicate effectively both verbally and in writing.

Listen and identify customer needs/wants.

Effectively communicate with team, management, customers, contractors, vendors and regulatory agencies.

Knowledge of AEP's general terms and conditions and the experience and ability to correctly interpret and administer contracts. Apply problem solving skills to resolve technical problems and initiate solution techniques.

Demonstrate an attitude and desire to listen to and satisfy both internal and external customers who use and depend upon our work.

Position requires working in all types of weather and exposure to hazardous materials.

Position may require some extended hours to accomplish assigned tasks and meet project/outage requirements and schedules.

Some travel required (10%-15%) and possible relocation.

#APCO

Compensation Data

Compensation Grade:

SP20-006

Compensation Range:

$72,380.00-90,474.50 USD

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.