Project Manager - Hive Administrator

Posting Details

Request to Recruit

Position Title Project Manager - Hive Administrator

Location Boone, NC

Faculty Rank No

Provide Rank

Position Number 000811

Department University Communications - 540000

Position Summary Information

Minimum Qualifications

• Bachelor’s degree in Business Administration, Communications, Marketing or a related field.
• Experience in project management, particularly in a communications or marketing setting.
• Experience establishing a project management framework
• Strong organizational and coordination skills with the ability to manage multiple projects simultaneously.
• Experience in establishing a project management framework and using project management software, specifically Hive or similar platforms.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of program procedures, technology, best practices demonstrated by the ability to relate programs to strategic plan to address complex issues affecting clients.
• Knowledge of the inter-relationship of all program areas.
• Ability to revise and approve programs, and procedures collaboratively.
• Ability to develop and implement new or revised systems, and procedures, related to the needs of the organization.
• Ability to serve as the program/project expert.
  
  

License/Certification Required

NA

Preferred Qualifications

• Masters degree in Business Administration, Communications, or a related field
• Certification in project management (e.g., PMP , CAPM )
• Experience in a higher education environment
• Strong analytical skills with experience in reporting and data analysis
• Experience in providing training and support to team members in project management tools
  
  

Essential Duties And Responsibilities

University Communications is a unit that reports to the Division of External Affairs and Strategic Initiatives. Our mission is to share the unique essence and energy of Appalachian and its people through strategic, creative and dynamic communications that promote the university and its many constituents. We collaborate with internal teams and external stakeholders to understand project requirements and timelines. We facilitate communication between all parties involved to ensure clarity and alignment.

The Project Manager – Hive Administrator must:

• Traffic all Communications projects from inception to completion: Oversee the trafficking of communication projects within the University Communications division. Ensure that projects are assigned, tracked, progressed efficiently through the pipeline, and included in any relevant reporting.
• Administer Hive Project Management System: Act as the primary administrator for Hive, the project management system used by University Communications. Manage system settings, user access, and workflows to optimize project tracking and reporting.
• Coordinate with Team Members and Stakeholders: Collaborate with internal teams and external stakeholders to understand project requirements and timelines. Facilitate communication between all parties involved to ensure clarity and alignment.
• Monitor Project Progress and Deadlines: Keep a close eye on project timelines and progress. Proactively address potential delays by reallocating resources or adjusting timelines as necessary.
• Develop and Implement Workflow Processes: Create and refine workflow processes within Hive to enhance efficiency and effectiveness. Ensure that the system is used to its full potential in managing project workflows.
• Provide Training and Support on Hive Usage: Train and support team members in using Hive effectively. Develop resources and guides to assist users in navigating and utilizing the system.
• Report on Project Status and Metrics: Generate and present regular reports on project status, timelines, and resource allocation. Use Hive’s analytics features to provide insights into project management efficiency.
• Ensure Quality Control in Project Execution: Monitor the quality of work being produced and ensure that it meets the university’s standards and objectives. Coordinate with relevant teams to maintain consistency and excellence in output.
• Optimize Resource Allocation: Assess project requirements and allocate resources effectively to meet deadlines. Identify and address resource gaps or overloads in project assignments.
• Stay Updated with Project Management Trends: Keep abreast of the latest trends and best practices in project management. Explore opportunities to enhance the functionality and effectiveness of Hive within the University Communications division.
  
  

Type of Position Full Time Position

Staff/Non-Faculty Staff/Non-Faculty

Appointment Type 1.0

Work Schedule/Hours Mon-Fri, 8:00-5:00 pm

Number of Hours Per Week 40

Number of Months Per Year 12

Mandatory Staff No

Suggested Salary Range $75,167 - $80,000

Physical Demands of Position

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Posting Details Information

Posting Date 01/22/2025

Closing Date 02/05/2025

Open Until Filled No

Evaluation of Applications Begins 01/23/2025

Proposed Date of Hire 03/03/2025

Special Instructions to Applicants

For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:

• Cover Letter
• Resume
• A minimum list of 3 professional references with contact information attached or provided in the application
  
  

Search Chair Name Donna Gallo

Search Chair Email gallodl@appstate.edu

Quick Link https://appstate.peopleadmin.com/postings/49528

Posting Number 201501575P