What are the responsibilities and job description for the Office Manager position at Applebury Behavior Associates?
Department: Administration
Location: Greenfield, MA
Description
We are seeking an experienced Office Manager to join our dynamic team. The ideal candidate will be responsible for overseeing all office operations and ensuring that the office runs smoothly. This is a critical role that requires strong organizational and management skills.
Key Responsibilities
Location: Greenfield, MA
Description
We are seeking an experienced Office Manager to join our dynamic team. The ideal candidate will be responsible for overseeing all office operations and ensuring that the office runs smoothly. This is a critical role that requires strong organizational and management skills.
Key Responsibilities
- Oversee general facilities management within the clinic.
- Develop and maintain the center schedule for behavior therapists.
- Coordinate shift coverage and schedule changes.
- Manage and coordinate office activities, including scheduling appointments and meetings.
- Update and maintain all supply orders for facility and client needs and manage office supply inventory.
- Manage general reception tasks related to the front desk.
- Oversee the preparation of documents, reports, and presentations, including weekly operational reports for Director(s).
- Maintain accurate and organized files, both physical and digital.
- Ensure compliance with company policies and procedures.
- Provide general support for the behavioral therapist's team.
- Coordinate hiring and new hire onboarding for the clinic.
- Facilitate employee training and new hire orientation.
- Provide excellent customer service to internal and external clients.
- Other duties as assigned.
- Associates or Bachelor's degree in Psychology, Education, Applied Behavior Analysis (ABA), Speech and Language Pathology, or another related field preferred.
- Experience working with children ages 0-21 providing one-to-one in-home or center-based ABA treatment services; experience implementing the principles, methods, and procedures of Applied Behavior Analysis (ABA); Special Education; Speech and Language Therapy; or other Allied Mental Health and Human Services experience.
- 2-4 years working in an office management, office administration, or similar role preferred.
- Strong communication skills, both verbal and written.
- Ability to manage schedules and prioritize tasks effectively.
- Strong event planning skills and attention to detail.
- Proficient in technology, such as Office 365, Microsoft Word, Excel, PowerPoint, and ABA software platforms.
- Ability to maintain accurate and organized files.
