What are the responsibilities and job description for the Executive Assistant position at AppleOne?
Job Description
Job Description
Short Description :
An Executive Assistant provides high-level administrative support to senior executives, managing schedules, coordinating meetings, and handling confidential communications. Their duties include preparing reports, managing travel arrangements, and assisting in decision-making by organizing information and prioritizing tasks. Executive Assistants serve as a liaison between executives and internal or external stakeholders, ensuring smooth day-to-day operations. Strong organizational, communication, and problem-solving skills are essential for success in this role, as they play a critical role in enabling executives to focus on strategic initiatives.
Duties? / ?Responsibilities :
Use computers for various applications, such as database management or word processing.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Set up and manage paper or electronic filing systems, record information, update paperwork, or maintain documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
Greet visitors or callers, handle their inquiries or direct them to the appropriate persons according to their needs.
Maintains scheduling and event calendars.
Complete forms following company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Make copies of correspondence or other printed material.
Skills? / ?Requirements? / ?Qualifications
Active Listening : Giving full attention to what other people are saying, taking time to understand the points made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension : Understanding written sentences and paragraphs in work-related documents.
Speaking : Talking to others to convey information effectively.
Service Orientation : Actively looking for ways to help people.
Writing : Communicating effectively in writing as appropriate for the audience's needs.
Coordination : Adjusting actions concerning others' actions.
Time Management : Managing one's own time and the time of others.
Computers and Electronics : Knowledge of office software, including MS Word, Excel, and Outlook.
Social Perceptiveness : Being aware of others' reactions and understanding why they react as they do.
Monitoring : Monitoring / assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Active Learning : Understanding the implications of new information for both current and future problem-solving and decision-making improvements or taking corrective action.
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
- 06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
1522
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
