What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Appleton Area School District?
The Appleton Area School District has a position available for a 1.0 FTE (100%) Administrative Assistant / Receptionist at the District Leadership Center.
Work Schedule: Monday - Friday 8:00am - 4:30pm (37.5 hours/week during the school year and 35 hours per week during the summer)
Essential Function:
The purpose of this position is to support a welcoming and professional work atmosphere for District
administrative office visitors. Duties include routine and complex administrative assistant work, such as,
managing the multi-line phone system, providing answers to questions or resources to callers and visitors,
scheduling conference rooms, compliance assistance, employment verifications, and record-keeping.
Responsibilities, Tasks & Duties:
- Perform duties, such as answering multi-line phone system, taking messages and referring calls
- Greet, welcome, and direct visitors as well as scheduling meetings and managing room reservation calendars
- Provide excellent customer service by answering general questions or sharing information with callers and visitors
- Answer multi-line calls, answer general District-related questions, refer calls to the appropriate department or person
- Answer community, applicant, employee and administrator general and complex questions
- Initiate written and oral communications
- Respond to requests for materials and/or other information
- Type and/or transcribe and format correspondence, reports, documents, forms and other materials from written and oral instructions
- Data entry of confidential information into the HRIS system and other tracking
- Process background checks, I-9 forms and direct deposits
- Verify loan forgiveness and license applications
- Organize and track records, such as pre-employment protocol and licensing
- Manage directory and organizational charts
- Compile and manage Accounts Receivable records
- Project work for various departments
- Performs other related responsibilities as assigned
Qualifications:
- Minimum of high school diploma or GED/HSED
- Skill in typing accurately at a sustained rate of 45 words per minute
- Ability to work cooperatively in a team-oriented, task-sharing environment and maintain positive working relationships with co-workers, the public and staff
