What are the responsibilities and job description for the Office Manager position at Applied Counseling and Consulting Services LLC?
Job description
Job Title: Assistant/Office Manager
Company: Applied Counseling and Consulting Services
Location: Morgantown, PA
Position Type: Full time (40 hours per week)
Reports to: CEO
Company Overview: Applied Counseling and Consulting Services (ACCS) is dedicated to enhancing the lives of individuals through comprehensive vocational support and counseling services. We are committed to fostering independence and integration within the community.
Job Summary: Are you a tenacious individual with office management experience? Do you love organizational tasks, and live for crossing things off your list? Consider joining our team! We are seeking a highly organized and proactive Assistant Office Manager to oversee daily operations and ensure the smooth functioning of our Morgantown office. The ideal candidate will have strong administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. Basic accounting experience is beneficial but not required upon entry.
Responsibilities:
- Oversee day-to-day office operations, including managing schedules, coordinating meetings, and maintaining office supplies.
- Provide administrative support as needed, including data entry, filing, and other clerical tasks.
- Handle billing, invoicing, and financial record-keeping
- Manage the mailbox and handle all incoming phone calls
- Manage and update client records and confidential information in compliance with privacy regulations.
- Coordinate office maintenance and liaise with service providers as needed.
- Implement and maintain office policies and procedures to enhance operational efficiency.
- Support management in various administrative tasks, including report preparation and project coordination.
Skills and Qualifications:
- Minimum of 2 years of experience in an office management or administrative role.
- Minimum High School Diploma, Associate’s Degree or Bachelor’s Degree preferred
- Proficiency in Google and office management software.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Previous experience in a healthcare or counseling environment is a plus.
- Flexibility in scheduling and additional tasks as needed.
- Ability to commute to Morgantown PA 3 times per week.
- Accounting Background (Preferred)
Salary and Benefits:
- Starting pay rate: 45k-50k/Year commensurate with experience and commitment
- - 401(k) and 401(k) matching
- - Health Insurance (Medical, Dental, Vision)
- - Paid Time Off - Paid Training** and **Paid Orientation - Life Insurance - Tuition Reimbursement - Mileage Reimbursement - Employee Assistance Program- Health Savings Account (HSA)
