Coordination Associate II

_________________________________________________________________________________

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Associate II position on the Clinical Development Operations team is vital for managing projects in support of the Product Management and Market Implementation teams. This role involves coordinating site visits for healthcare providers, managing consultant engagements and contract renewals, organizing cadaver labs and onsite support, and identifying process improvement opportunities to continuously streamline our processes. The Associate II will collaborate with various departments across the company, to ensure projects are successful. They will engage with team members or stakeholders to facilitate organized, onsite meetings while contributing to the development of documented procedures. Below are some common skills and qualities sought after for this role. 

Key Responsibilities:  

• Project Coordination: Ensure all activities related to site visits, consultant engagements, cadaver labs, and other projects are implemented effectively. This includes building and maintaining relationships with various teams, developing project timelines, setting milestones, facilitating timely follow ups, collecting feedback to enhance processes, and ensuring resources are allocated appropriately to meet project goals effectively.
• Administrative: Coordinate site visits, consultant engagements, cadaver labs, and other activities by creating agendas and addressing all logistical details, including travel and meal arrangements. Attain a high-level understanding of procedural or product focus to facilitate effective product display set-up and lab equipment readiness. Schedule and conduct meetings with team members and stakeholders, documenting key decisions and action items to ensure accountability and clear communication when project objectives are achieved. 
• Communication: Identify and engage appropriate stakeholders within the Clinical Development team and all other relevant stakeholders to disseminate information and updates. Ensure that all necessary parties are informed and involved in decision-making processes, as needed. 
• Process Development: Identify areas of efficiency during daily activities. Contribute to the creation of desk procedures, documentation, or training content that enhance the efficiency of Clinical Development or Applied processes. Ensure that documentation is accurate, accessible, and regularly updated. 
• Mentoring: Assist in mentoring team members to foster their professional development and enhance the overall effectiveness of the team. 

Performance Objectives: 

Within your first 30 days: 

• Complete all Standard Operating Procedures and Applied Learning foundational courses with a passing grade of 100%, demonstrating rapid integration into company processes. 
• Complete product training courses demonstrating understanding of Applied’s medical devices and surgical procedures.  
• Actively participate in team meetings and operations, contributing valuable insights and ideas to at least three team discussions. 

Within 60 days: 

• Achieve at least two project milestones ahead of schedule, showcasing a deep understanding of role processes and projects. 
• Take ownership of low to moderately-guided projects, ensuring progress to the next phase, demonstrating initiative. 

Within 90 days to one year: 

• Manage a minimum of three on-going projects and lead one larger scale initiative. 
• Cultivate strong interpersonal connections and effectively identify all internal and external stakeholders involved in your projects. 
• Mentor and guide Interns or Associate I team members to demonstrate your mastery of foundational skills while providing valuable support to entry-level team members. 

Collaboration is a fundamental part of our organization's culture and is essential to our continued success. As such, the successful candidate for this position is expected to work on-site, enabling them to engage fully with colleagues and contribute to cross-functional initiatives. Therefore, the ability to work collaboratively and contribute to a positive and supportive team environment is a key requirement for this role.     

Position Requirements

• One to three years of experience in administrative role, project management, or relevant experience.  
• Knowledge of project management and process improvement theories.   
• Proficient with Microsoft Office 365 programs, including but not limited to, Word, Excel, PowerPoint, Outlook, and OneNote.  
• Willingness to travel, if needed. 
• Excellent verbal and written communication skills. 
• Identification of problems as they arise. 
• Reliability, dependability, and a high professional standard. 
• Superb organizational, multitasking, and proactive abilities. 
• Resourcefulness, empathy, and engaging charisma. 
• Good judgement and critical thinking skills. 
• Documented, superb follow-up skills. 
• Ability to collaborate within a team environment. 
• Ability to perform under pressure and meet deadlines. 
• Interpersonal and negotiation skills. 
• Supportive of the company's philosophy and values. 

Preferred

• Possess a college degree or equivalent work experience. 

If you are passionate about making a significant impact, driving collaboration, and contributing to a dynamic team, we encourage you to apply and start an exciting journey with Applied Medical. Our unique business model empowers our team members to have a substantial impact, unlike conventional roles. 

Benefits

• Competitive compensation range: $72,000 - $80,000 / year (California). 
• Comprehensive benefits package. 
• Training and mentorship opportunities. 
• On-campus wellness activities. 
• Education reimbursement program. 
• 401(k) program with discretionary employer match. 
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply. 

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life. 

All compensation and benefits are subject to plan documents and written agreements 

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.

Salary : $72,000 - $80,000