Administrative Assistant

About Us
Aprendamos Family of Services provides a comprehensive, multidisciplinary approach to support children across New Mexico. Our expert team includes BCBAs, Registered Behavior Technicians, Speech-Language Pathologists, Occupational Therapists, Physical Therapists, and Family Therapists, all committed to advancing our values of Diversity, Equity, Inclusion, Social Justice & Belonging.

As a values-based organization, we believe in:

• Families First
• Integrity Always
• Pursuit of Excellence
• Making a Meaningful Difference
• Shaping the Future

We’re looking for skilled, compassionate full time to join our team and make a positive impact on children's lives.

Position Summary
We’re seeking an enthusiastic Administrative to support our mission to help children achieve their highest potential. Positions are available for full time work across New Mexico.

The Administrative Assistant working in the EI setting will provide support to the Director of Family Engagement to ensure efficient operations. The Administrative Assistant supports the team through a variety of tasks related to organization and communication. The Administrative Assistant provides high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Work Requirements:

• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and emails
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare responses to correspondence containing routine inquiries
• Maintains confidentiality and protects client information according to HIPAA guidelines.
• You must effectively communicate via phone and email ensuring all administrative duties are completed and delivered with high quality.
• All other job duties as assigned.

Benefits (Full-Time Staff)

• 401(k) with 4% employer match
• Basic Life Insurance (100% employer-paid)
• Health, Dental, and Vision Insurance
• Short- and Long-Term Disability Insurance
• Paid Time Off (including sick leave)
• Continuing Education Credits
• Professional Development Assistance

Qualifications & Skills

• A High School Diploma
• Knowledge of office management systems and procedures.
• Proficient in MS Office.
• Bilingual skills English/Spanish are a plus.
• Ability to work in a changing environment gathering relevant information to integrate a change to the process.
• Ability to use decision making skills to plan and accomplish goals without direct oversite.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT:

Ability to lift and carry objects weighing up to 40 pounds (e.g., boxes, equipment) without assistance. Capability to stand and walk for extended periods, including moving around the workspace, performing tasks, and interacting with colleagues or customers. Must be able to bend, stoop, crouch, and kneel to access various items, equipment, or workspaces as required. Aptitude to reach overhead, horizontally, and below waist level to retrieve and handle objects or materials. Capacity to perform physically demanding tasks continuously throughout the workday. Physical ability to move freely and quickly in various work environments, including navigating stairs, ramps, or uneven terrain if necessary. If the job involves driving, a valid driver's license, and the ability to operate vehicles safely and responsibly may be required.

Equal Opportunity Employment
Aprendamos is an Equal Opportunity Employer. We are committed to creating an inclusive and welcoming environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by law. We encourage applicants of all backgrounds to apply and join our diverse team.

Why Join Us?
At Aprendamos Family of Services, you’ll find a team that values growth, collaboration, and inclusivity. Join us in shaping the future and making a lasting impact on the lives of children in New Mexico.

Apply Today!

Job Type: Full-time

Pay: $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Las Cruces, NM 88005 (Required)

Ability to Relocate:

• Las Cruces, NM 88005: Relocate before starting work (Preferred)

Work Location: In person

Salary : $15