Administrative Assistant

The Association of Pennsylvania State College and University Faculties (APSCUF) is a professional organization

that represents the rights of 5000 faculty and coaches at the 10 universities that make up the Pennsylvania State

System of Higher Education. APSCUF is a national leader in protecting and advancing the rights of faculty and

coaches in higher education.

To learn more about APSCUF, please visit our webpage: https://apscuf.org

Purpose:

We are seeking a responsible, high-energy, well-organized, Administrative Assistant to perform a variety of

administrative/legal and clerical tasks. The successful candidate will have a proven track record of having worked in

a fast-paced office environment and be capable of handling multiple and diverse assignments and must have strong

computer and database knowledge.

Requirements and Skills

 Hands on experience with MS Office Suite, Google, Zoom, and databases.

 Working knowledge of office equipment, like printers, scanners.

 Excellent verbal and written communication skills.

 Strong organizational and time-management skills.

 High level of attention to detail and accuracy.

 Ability to multi-task.

 Ability to type an average of 60 words per minute, (proof required)

Responsibilities will include:

 Provides administrative support to ensure efficient operation of the Labor Relations Department.

 Provide primary support for maintenance of all files in the department including, but not limited to hard

copies, electronic communications, and archives.

 Provide reports including, but not limited to grievance case dockets, settlements, workload, arbitration

status, as requested.

 Create spreadsheets and assist, when necessary, in databases for handling of grievances, including but not

limited to, calendar maintenance, meeting preparations, meeting site arrangements, follow up and reminder

communications and minute taking.

 Notify appropriate staff of grievances that are due to be filed; prepare correspondence and issue grievance

numbers and email relevant documentation.

 Provide primary administrative support in all matters relating to committee meetings, including, but not

limited to, calendar maintenance, meeting preparation, meeting site arrangements, follow-up and reminder

communications and note taking; draft templates of the agenda for use to Labor Relations professional staff.

Attend and take notes at special meetings; prepare draft summaries.

 Maintain filing systems, both electronic and physical.

 Carries out administrative duties such as typing, copying, binding, scanning etc

 Support Association by performing tasks related to its effort and goals.

 Answer phone calls, provide information to callers or connect callers to appropriate people and respond to email

inquiries.

 Carryout receptionist duties at the front desk when meetings are conducted in-house.

 Exhibits polite and professional communication via phone, e-mail, and mail.

 Other administrative support as assigned by the Head of Labor Relations Department, the APSCUF

President or his/her designee.

Education: Bachelor’s degree (B.A.) from four-year college or university; or four years related experience and/or

training, or equivalent combination of education and experience. Legal assistant experience preferred.

To Apply

Interested applicants should send cover letter, résumé and three (3) references with Administrative Assistant in

the subject line to Angi Belcher at: abelcher@apscuf.org