Talent Acquisition Specialist

About APSI:

Come join our family of dedicated professionals focused in our pursuit of excellence by providing an unparallel customer experience as we work to transform the built environment. Whether exceeding our clients ‘ expectations, working hard to exceed our industry’s professional standards, discovering growth opportunities, or giving back to our communities, our people are the foundation of our success. Be a part of our collaborative, diverse, and dynamic team!

Our excellent benefit package includes:

• Paid Holidays and Vacation Days
• Attractive Compensation
• Health Insurance (Medical/Dental/Vision)
• 100% Employer Paid Life/AD & D & Long-Term Disability Benefits
• 401k
• License & Certification Reimbursement Program
• Employee Referral Program

Qualifications:

Position Overview/Job Summary: The Talent Acquisition Specialist plays a key role in the recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will collaborate closely with hiring managers to gather feedback, help refine recruiting strategies, and ensure a smooth candidate experience. This position also includes maintaining the ATS system, handling reference checks in partnership with HR, and ensuring compliance with relevant employment laws.

Salary range: 75k – 83k

Core Expectations: Required to come into the office 5 days a week for the first 60 days after that period, twice a week with a hybrid work schedule, presenting an active presence. This is a 6-month contract-to-hire position.

Essential Job Functions:

• Job Requisition & Posting Management: Assist in managing job requisitions, collaborating with hiring managers to ensure job postings are clear and aligned with position requirements.
• Candidate Sourcing & Pipeline Creation: Source candidates through multiple channels, including job boards, staffing agencies, and networking, and build a pipeline for current and future hiring needs.
• Screening & Interview Coordination: Reviewing resumes, conducting initial candidate screenings, and coordinating interviews with hiring managers. Assist with reference checks and managed personnel forms and documentation.
• Candidate Communication & Feedback: Ensure timely and clear communication with candidates throughout the hiring process, collecting feedback from candidates and hiring managers to refine the process.
• Offer Negotiation & Documentation: Assist in preparing and sending offer letters and other related documentation.
• ATS Management & Tracking: Keep the ATS updated with candidate details, track hiring progress, and support the creation of recruitment reports for management.
• Exclusivity Forms & LAWA Submissions: Work with HR and the marketing team to ensure proper documentation for exclusivity agreements and LAWA submissions are completed.
• Innovative Recruiting Strategies: Help identify new job boards, platforms, and networking methods to attract top talent.
• Ongoing Communication & Reporting: Participate in team huddles, kick off meetings and maintain tracking sheets, and provide necessary recruitment updates.

Education/Experience Requirements & Qualifications:

• Bachelor's Degree required.
• 3 years as a recruiter/HR professional in the AEC industry.
• Experience in full life-cycle recruitment
• Ability to manage the recruitment of multiple positions simultaneously
• Ability to collaborate and build relationships
• Experience with MS Office Suites
• LinkedIn Recruiter, AIA, Glassdoor, indeed, and other sites related to recruiting
• Strong organizational, problem–solving, and analytical skills

Physical Requirements

The role involves sitting for extended periods, using office equipment and computers, and moving between sitting and standing positions. It requires intense concentration to review and enter financial data, and frequently use hands and fingers to handle tasks. Specific vision abilities include close, distance, color, peripheral vision, depth perception, and focus adjustment. Clear communication and the ability to understand others’ speech are essential. The role also requires bending to file and lifting 10-20 pounds.

Work Schedule:

• A 5 x 8 day/hour workweek schedule – may include weekends. Overtime may be required.
• Must be available to work a schedule of 8:00 AM – 5:00 PM (Monday Through Friday).

Bonus Structure: End-of-year bonus are discretionary, performance-based rewards, that reflect individual contributions and the company’s overall success.