Office Manager / Human Resources Assistant

Aptarro is seeking a proactive, detail-oriented Office Manager/HR Assistant to become a key player in our team. This is an in-person position, where you will be responsible for ensuring the smooth operation of our office while supporting a variety of HR-related tasks as directed by the Senior Director of Human Resources.

The ideal candidate will bring 1-2 years of experience in office management or HR assistance, along with exceptional communication, interpersonal, and organizational skills. If you thrive in a fast-paced environment and are passionate about supporting both operational and HR functions, we want to hear from you.

The role demands a high level of discretion, professionalism, and confidentiality in handling sensitive matters. This is an excellent opportunity to contribute to the success of a growing company and team while supporting the HR department’s critical functions across the organization.

Duties / Responsibilities:

• Perform general office duties, including answering phone calls, responding to emails, greeting guests, and coordinating deliveries.
• Receive, sort, and distribute office mail.
• Ensure daily deposit of all checks.
• Manage executive leadership teams’ time off requests in ADP.
• Support vendor management activities, including ordering supplies and maintaining relationships with vendors.
• Assist with recruitment efforts by coordinating job interviews.
• Initiate background investigations and conduct reference checks for prospective employees.
• Assist with new hire orientation and training activities.
• Manage employee onboarding and offboarding processes, including conducting exit interviews.
• Assist with the coordination of in-house or off-site activities, e.g. company events, celebrations and conferences.
• Coordinate employee anniversary awards and recognition initiatives including mailing swag boxes to new hires.
• Perform other office management and human resources related duties as assigned.

Qualifications:

• Associate’s degree required; Bachelor's degree in Human Resources or a related field preferred.
• 1-2 years of office management experience is a plus.
• 1-2 years of experience as an HR Assistant (essential).
• Strong organizational and multitasking abilities.
• Excellent communication skills (both written and verbal).
• Proficiency with office software and HR tools (e.g., ADP).
• Ability to work independently and as part of a team in a fast-paced environment.
  
  Physical Requirements:
• Sedentary work.
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Repetitive motion.
• Substantial movements (motions) of the wrists, hands, and/or fingers.