What are the responsibilities and job description for the Executive Administrative Assistant position at ApTask?
Job Title: Administrative Assistant Executive
Contract Type: Contract through the end of the year
Location: Coral Springs, FL (Remote/On-site)
Max Pay Rate: $18.62/hr on W2
Job Description:
This is a highly diversified and confidential secretarial and administrative role that requires preparation of correspondence and reports, call screening, appointment calendar maintenance, meeting setup, conference calls, and travel arrangements.
The successful candidate will provide support to SVPs, VP's, and Country General Managers, demonstrating in-depth knowledge of organizational procedures and corporate policy. They will also be accountable for managing office expenses and resources, working under minimal supervision.
Responsibilities:
- Provides administrative support for efficient office operations
- Takes phone calls, directs callers, schedules appointments, assists clients, and visitors
- Responds to emails, digital queries, and correspondence
- Manages calendars for senior staff, including travel arrangements
- Updates information in databases and spreadsheets
- Covers logistics for meetings, including room setup and catering
- Works with sensitive information with discretion, maintaining confidentiality and security
- Ensures deadlines are met, adapting to changing priorities
- Presents a professional image for the organization
Requirements:
- Digital literacy and research skills, analyzing information reliability
- Familiarity with Microsoft Office and standard office platforms
- Excellent written communication, time management, multitasking, flexibility, and accuracy
- Interpersonal skills, professional demeanor, and excellent office and phone etiquette
- Ability to work under pressure, navigate multiple deadlines, and proactively solve problems
- Event planning, coordination, and bilingual English/Spanish proficiency
Salary : $19
