Graduate Programs Recruiter and Coordinator

Summary and Purpose:

The Graduate Programs Recruiter and Coordinator supports and manages various aspects of graduate-level academic programs within Aquinas College. This position involves recruiting new graduate students, overseeing administrative functions, collaborating with faculty, supporting student services, and ensuring smooth operations of graduate programs.

Responsibilities/Duties/Tasks/Essential Functions:

• Generates prospects, develops applications enrollment through various recruitment strategies. This could include evening and weekend hours.

• Schedules and facilitates employer visits and attends graduate college fairs as well as career fairs.

• Provides customer service by giving information to prospective students while addressing current student requests and concerns (online, telephone, walk-in). This includes, assisting students with Campus Safety needs (parking permits, college ID cards, tickets) and connecting students with resources throughout campus

• Manages all incoming graduate program data including receiving and processing student applications, maintaining the prospective student database, entering and tracking transcripts, GMAT, GRE and TOEFL scores and maintains SLATE student database.

• Creates and mails letters regarding student status

• Assists with Independent study courses and processing

• Assists with assessments and sets students up to audit courses and process documentation

• Works with student accounts for billing issues, deferred billing, employer reimbursements, and A/R holds on behalf of students

• Processes Independent Student Contracts

• Assists students with changes to their ISLP’s

• Coordinates and documents Lifetime Experience credits

• Coordinates with registrar’s office, records department, provost office and Presidents office for graduate student commencement information

• Serves as part of the registrars working advisory group for various projects and training relating to colleague (representing the graduate programs)

• Organizes marketing materials for distribution to corporations and other organizations in addition to prospective student mailings. Coordinates prospective student information sessions, works with media services on various projects relating to the graduate programs and collaborates with ITS to keep graduate management websites updated

• Assists international students by giving guidance about applying for student visa’s, coordinates documentation for meetings with faculty and international prospective students, serves as ELS University admissions contact/coordinator for International graduate management student prospects.

• Set up logistical arrangements for program abroad

• Manages all course additions and drops including registering and confirming all students for courses for MM and MAC students.

• Assists with scholarship applications and processing

• Assist with student meetings, work schedules and visitation planning, check requests, reimbursement processing and processing and tracking of invoices

• Serves as Michigan Intercollegiate Graduate Studies (MIGS) contact for graduate management programs

• Colleague and DROA designee for our area

• MIGS tracking

• Other duties as assigned

Provides faculty support:

• Facilitate communications between students and faculty

• Proctoring Exams

• Coordinating meetings, guest speakers and events for graduate business programs

• Assist with textbook and supply needs for new adjuncts

• Connecting new adjuncts with resources on campus (Course Connect, bookstore, copy services, ITS, campus safety, media services)

• Syllabi collection and tracking for graduate management programs

• Coordinate events for undergraduate business as needed

•  Back up “trainer” for TAP carts and electronic devices with adjuncts after hours

• Various project coordination and tasks for adjunct professors

Knowledge, Skills and Education Requirements

• Bachelor’s degree required; Masters preferred

• Experience in higher education is preferred

• At least 2 years of administrative experience required

• Knowledge of academic program development, curriculum planning and admissions procedures is preferred

• Must have excellent verbal and written communication skills

• Strong organizational abilities to manage multiple tasks, maintain records and coordinate events and program logistics efficiency is required

• Must be comfortable and familiar with office software, databases and learning management systems used in higher education settings

• Must have ability to perform the essential functions of the job with or without reasonable accommodations

Work Environment & Physical Demands

• Must be able to function effectively in a busy environment with interruptions.

• Constant use of computer and telephone.

• Some occasional lifting (20-35 pounds)

MISSION, VISION, VALUES:

Aquinas College, an inclusive educational community rooted in the Catholic and Dominican traditions, provides a liberal arts education with a global perspective, emphasizes career preparation focused on leadership and service to others, and fosters a commitment to lifelong learning dedicated to the pursuit of truth and the common good.

Aquinas College is recognized as the exceptional Catholic liberal arts college that prepares individuals for careers of leadership and service in developing a sustainable and just global community.  Aquinas College is recognized by its values: Faith, Service, Learning and Community.

Aquinas College prides itself as a leader in sustainability, and this requires the participation of every member of the college community.  In this regard, employees and their supervisors are expected to engage in the process of “appreciative inquiry” to identify ways that each position can advance sustainability in the employment experience.

In the performance of their respective tasks and duties, all employees are expected to conform to the Aquinas College Service Statement:

The College serves our community with excellence and respect through an institutional commitment to quality, accountability, cooperation, professionalism and responsiveness.

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Equal Employment Opportunity Statement:

Aquinas College is an equal opportunity employer and an inclusive educational community rooted in the Catholic Dominican tradition. Aquinas College provides a liberal arts education with a global perspective, emphasizes career preparation focused on leadership and service to others, and fosters a commitment to lifelong learning dedicated to the pursuit of truth and the common good. Aquinas College values: Faith, Learning, Service and Community.

Aquinas College offers an excellent benefits package that includes affordable medical, dental, and vision plans, generous paid vacation each year, 16 paid holidays, paid sick time and short-term disability, and college-paid life and AD&D insurance. Additionally, Aquinas employees and their dependents are eligible for free tuition at Aquinas after one year of full-time employment.