Business Office Manager

The ARBORS at STONEHAM is a family owned and operated assisted living community, conveniently located near downtown Westfield.

We are seeking an experienced, detail-oriented individual to join our team in the position of Business Office Manager. 

This is a full-time, salaried position.

The Business Office Manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The Office Manager will coordinate the supportive services of the community, accounts receivable, accounts payable, billing, record keeping, human resources, bookkeeping and payroll.

Benefits

• PTO
• Health and Dental Insurance
• Life insurance
• Short and Long Term Disability Insurance
• Health Care FSA
• Dependent Care FSA
• Paid Holidays/Floating Holiday
• Pet Health Insurance Programs
• Employee Assistance Plans
• Retirement Account Assistance
• Employee Appreciation Programs

Responsibilities:

• Accounts payable and receivable
• Bank deposits & reconciliation
• Assist residents, families, guests and visitors utilizing the Gold Standard of Customer Service
• Maintain current resident census and ensure accuracy for billing purposes
• Maintain resident files with 100% accuracy checking figures, postings, documents for correct entries, mathematical accuracy and proper coding
• Complete all resident billing
• Completes and distributes monthly reports
• Acts as the on-site resource for all human resource (HR) related matters, answering employee inquiries and providing information for personnel actions including, but not limited to, new hires, status change, paid time off, leaves of absences
• Supervise all front desk staff
• Maintains up to date payroll records, including new hires, status changes, pay rate changes, terminations and resignations
• Completes bi-weekly payroll
• Complies with state, federal and all other applicable health care, financial and safety standards

• Must be detailed oriented
• Must be able to multi-task
• Must be organized
• QUICKBOOKS AND MS EXCEL PROFICIENCY A MUST
• Knowledge of Checkwriters payroll system a plus

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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