What are the responsibilities and job description for the Executive Personal Assistant position at ARCAN Capital?
Executive Personal Assistant
Job Description
About Arcan Capital
Founded in 2016, Arcan Capital is a rapidly growing property investment and management firm specializing in the acquisition and management of apartment properties across the Southeastern United States. With a dedicated team and plans for continued expansion, we seek individuals who are organized, proactive, and thrive in a dynamic work environment.At Arcan Capital, we foster a collaborative, service-driven culture, providing outstanding experiences for our employees, executives, and clients. We value individuals who are resilient, adaptable, and professional under pressure, ensuring seamless executive operations and contributing to our firm’s continued success.
Job Summary
As an Executive Personal Assistant, you will provide direct administrative and personal support to two senior executives. This role involves managing schedules, handling communications, coordinating travel, and assisting with both professional and personal tasks. You must be able to attend meetings and private discussions as needed, demonstrating tact and discretion in all interactions.The ideal candidate is supremely organized, detail-oriented, an excellent communicator, and capable of anticipating needs before they arise.
Key Responsibilities
- Comprehensive administrative support for two executives, including managing calendars, emails, and appointments.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Oversee communications, task prioritization, and both personal and professional responsibilities to ensure executives can focus on high-impact initiatives.
- Assist with meeting preparation, including drafting agendas, presentations, and follow-ups.
- Attend meetings and discussions as needed, exercising discretion in all interactions.
- Maintain the organization of confidential files and documents, ensuring security and proper recordkeeping.
- Liaise with internal teams, clients, and external partners on behalf of executives.
- Proactively solve problems and anticipate executive needs.
- Ensure seamless daily operations, handling multiple tasks with efficiency and tact.
Qualifications & Skills
- Proven experience as an Executive or Personal Assistant, preferably supporting multiple executives.
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Resilient and composed under pressure—able to handle high-demand situations professionally.
- Outstanding communication skills (both written and verbal).
- Ability to manage sensitive information with discretion and integrity.
- Tech-savvy, proficient in Microsoft Office, Google Suite, and scheduling software.
- Reliable transportation and willingness to run occasional errands as needed.
- Positive, can-do attitude with a proactive mindset.
Education & Experience (Preferred but Not Required)
- Prior experience in executive support, administration, or a related field.
- High school diploma or GED required; additional education or certifications a plus.
Why Join Arcan Capital?
Supportive and people-focused culture—We value our team and invest in their success.
Opportunities for growth—We encourage career development and professional advancement.
Competitive compensation & benefits, including medical, dental, vision, two weeks of paid vacation, five days of PTO/sick leave, a matching 401(k) program, and more!
If you are an organized, resourceful, and adaptable professional looking for a challenging yet rewarding role, we encourage you to apply today!
