Office/Production Support-Temporary

Summary

Responsible for maintaining the ARCH Minneapolis office, which includes the front desk reception and hospitality function. Provides support to management and Production.

Position is temporary (up to 2 months).

Pay range: $20-22/hour

This position will not be eligible for company provided benefits.

Primary Responsibilities

• Receives and directs incoming calls and visitors at the front desk, ensuring compliance with ITAR procedures. Maintain front office, hospitality counter and conference room appearance and cleanliness. Ensure office equipment functions properly.
• Receive, sort and distribute incoming mail.
• Manage the following suppliers and programs:
  • Maintaining, ordering and receiving office supply inventory
  • Monitoring pickups and approving invoices for Shred-It services
  • Manage the printer/copier maintenance program, ensuring printers are properly maintained and supplied
  • Manage the vending machine services program, working with the vendor to resolve service problems
  • Maintain catering vendor relationships including screening for service quality, placing orders and approving invoices for payment
• Provide administrative, hospitality and special event support
• Creating, posting and distribution of employee announcements and events.
• Copying, filing, scanning, and coordinating appointments and meetings.
• Provide administrative support to Production and Quality by scanning and archiving production certifications and production detail, compiling job folders and tagging incoming raw materials with identification tags

Qualifications

• 2 years’ experience in office administration
• Must be a U.S. Citizen or Permanent legal resident, due to contractual requirements.

Preferred Qualifications

• Knowledgeable in the use of Microsoft Office Suite, specifically Outlook, Word, Excel and PowerPoint.
• Experience with ERP systems, Epicor a plus

ARCH Global Holdings, LLC. is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Holdings, LLC. are employed on an at-will basis.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.