Temporary Office Support-Office Specialist

Job Details

Working Title: Temporary Office Support
Job Class: Office Specialist
Agency: Pharmacy Board

• Job ID: 83870
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Temporary
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/08/2025
• Closing Date: Open until filled. Review of applications will start on 2/14/25.
• Hiring Agency/Seniority Unit: Pharmacy Board / Pharmacy Board-AFSCME
• Division/Unit: Licensing
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.02 - $23.76 / hourly; $41,801 - $49,610 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Pharmacy Board
• End Date: 06/30/2025
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Board of Pharmacy – Licensure Department provides centralized licensure support for the communities that service the State of Minnesota as outlined by the State of Minnesota Legislature. The services provided include administrative services and facilities management, licensure management, issuance, renewal and advice and direction with compliance to the pharmacy communities for the State of Minnesota. This position will provide administrative support by performing all tasks related to the record management as assigned by staff personnel. The responsibilities are:

• Validate that documents in boxes labeled as scanned have been scanned and indexed on the S-Drive or entered in the ALIMS system. If not, scan and index documents on the S-Drive.
• Scan and index documents by category and then label and log the box for shredding.
• Under the direction from the supervisor, participate in team meetings for knowledge and updates of system usage and file organization.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications

• Knowledge of data entry procedures and systems, such as MS Office or similar data entry systems.
• Skills in data entry sufficient to read source documents and enter data in specific databases or tracking systems; and maintain accurate records and reports
• Ability to enter data into established spreadsheets.
• Knowledge of communications sufficient to understand and be understood during interactions with others.
• Skill in customer service sufficient to perform the duties with politeness, respect, and interest in positive problem solving.
• Skill in document and records management sufficient to accurately file and categorize electronic documents.

Preferred Qualifications

• Experience scanning and indexing documents.
• Familiarity with ALIMS or similar database.
• Experience with office equipment (i.e., computers, copier/scanner, etc.).
• Demonstrated ability to organize and prioritize tasks.

Physical Requirements

Ability to:

• Work in a seated or standing position for extended periods of time.
• Collect and deliver items from one location to another.
• Use a keyboard for extended periods of time which may include repetitive motion.
• Move and/or transport items weighing up to 25 pounds on a regular basis.
• Maintain a stationary position for a prolonged period of the day Frequently bend, lift, and maneuver items daily.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of pre-employment reference checks.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Patrick Sauer at patrick.sauer@state.mn.us. If you have questions about the selection process, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005.

About Pharmacy Board

The Minnesota Board of Pharmacy exists to promote, preserve, and protect the public health, safety, and welfare by fostering the safe distribution of pharmaceuticals and the provision of quality pharmaceutical care for the citizens of Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Several paid holidays
• Low-cost medical plans
• Resources that provide support and promote physical, emotional, social, and financial well-being

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.