What are the responsibilities and job description for the A/R Administrator position at Archdiocese of Chicago?
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150 elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
The Account Receivable Administer will administer the accounts payable and receivable process for the Real Estate Department and assigned properties, including generating monthly tenant rent statements, processing invoices, resolving payment and vendor issues, maintaining an efficient filing system, and assisting in annual budgeting. The role also involves processing construction payout requests, collaborating with Construction Managers, maintaining communication lines, and reporting on project status and activity regularly.
Responsibilities include and are not limited to:
• Administer the accounts payable/receivable process for the Real Estate Department and assigned properties
• Generate and send monthly tenant rent statements including all applicable charges per lease ex: CAM, insurance, utilities
• Process invoices for payment in AP-Advantage; including verifying correct entry and proper coding
• Research, analyze, and directly resolve payment and vendor issues in a timely and professional manner
• Maintain an accurate, efficient filing system for all accounts payable/receivable documents and tracking of all expenses paid and rents received
• Provide assistance in the annual budgeting process relating to departmental and property/project specific expenses
• Responsible for processing construction payout requests from project inception to completion
• Collaborate with Construction Managers to ensure construction disbursements/payouts are processed according to Archdiocese policies and contract terms
• Maintain lines of communications between Construction Managers, AOC Finance and Bank departments, parish and vendors to ensure accurate and timely transaction processing
• Report to Construction Managers on status and activity on a regular basis (or as necessary)
• Assist with special projects as required
Background:
- High school diploma or GED required
- Bachelor degree preferred
- Minimum of 3 years of AP/AR experience required
- Must be computer literate and comfortable learning new software as needed
- Working knowledge of AP-Advantage or similar accounting software preferred
- Real Estate experience preferred
- Must be comfortable interacting with outside vendors
- Must be proficient in MS Word and Excel
- Ability to interact professionally with other employees, parish personnel and vendors
- Affinity for mission-driven, not-for-profit organizations and a commitment to serving the Catholic Church in the Chicago area.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an annualized salary range of $25.70 - $31.48. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Salary : $26 - $31
