Job Details
Level
Experienced
Job Location
ST FRANCIS OF ASSISI CATHOLIC CHURC - Longmont, CO
Position Type
Part Time
Education Level
2 Year Degree
Salary Range
27.00 - $31.00 Hourly
Travel Percentage
Negligible
Job Shift
Job Category
Accounting
Description
Parish Business Manager
Part Time
Reports to : Pastor
POSITION SUMMARY :
The Business Manager / Accountant oversees the financial, administrative, and operational activities of the parish, ensuring efficient management of resources to support the parish's mission and ministry. This position requires a proactive, detail-oriented leader who can collaborate with staff, volunteers, and the Finance Committee to promote sound financial stewardship and operational excellence.
FINANCIAL MANAGEMENT
- Donation Processing : Supervise offertory count volunteers, ensure timely bank deposits, and record donations in accounting software.
- Electronic Donations : Maintain PushPay software and accurately record electronic donation deposits.
- Accounts Payable : Enter invoices, prepare checks, and record all autopay ACH transactions in accounting software.
- Credit Card Reconciliation : Enter and reconcile monthly credit card charges.
- Petty Cash : Record income and expenses monthly.
- Bank Reconciliations : Perform monthly reconciliations for all bank accounts.
- Financial Reporting : Prepare and present monthly financial statements to the Finance Council.
- Payroll : Review timesheets and process biweekly payroll in the payroll system
- Annual Budgeting : Facilitate budget preparation with input from the Pastor and Finance Council.
- Financial Compliance : Prepare annual financial reports for the Diocese and ensure compliance with all relevant regulations, including Lender reporting requirements.
- Fund Drives - Oversee the management of both parish and Diocesan fund drives.
STEWARDSHIP AND PARISH ENGAGEMENT
Stewardship Program : Collaborate with the Pastor's Assistant on pledge cards and manage donations of time, talent, and treasure.Parish Database Management : Maintenance and training of parish database software; Oversee data entry for new parishioners, address updates, and pledge tracking; supervise donation entry by volunteers..Annual Tax Letters : Prepare and mail donation tax statements.Scrip Program : Assist the volunteer coordinator with weekly gift card reconciliations and act as backup when needed.Flocknote Updates : Manage updates to the Flocknote communication system.ADMINISTRATIVE AND OFFICE MANAGEMENT
Recordkeeping : Maintain efficient record keeping and filing systems for parish records.Purchasing : Manage procurement from vendors and Amazon Business, oversee receiving and distribution of goods, and prepare monthly rental statements.Scheduling : Collaborate with staff to maintain a calendar for parish facilities, coordinating room use, weddings, funerals, and special events.Volunteer Coordination : Schedule and oversee offertory and special collections counters.Staff Collaboration - Work with Facilities Manager to coordinate facility access and key distribution.Human Resource Support - Administer employee health plans.Backup Support - act as back up for providing leadership and direction to office volunteersCOLLABORATION AND COMMITTEE PARTICIPATION
Finance Committee Meetings : Attend and contribute to bi-monthly or quarterly meetings.Staff Meetings : Participate in weekly staff meetings.Diocesan Coordination : Liaise with the Diocese for training and support, prepare annual diocesan financial reports.Parish Point of Contact : Act as point person for inquiries related to parish business and administrative matters.SKILLS, KNOWLEDGE AND ABILITIES
Proficiency in general accounting principles, payroll processing, fiscal planning, and financial reporting.Strong organizational, office management and supervisory skills.Ability to set priorities in a dynamic and fast paced environmentEffective written and verbal communication abilities.Familiarity with Google Chrome, Microsoft Office, and accounting software.Ability to maintain confidentiality and exercise sound judgment.Knowledge of office management systems and best practices.Technical proficiency in managing parish database software, financial systems, personal computers, network server and copier needs.EDUCATION AND EXPERIENCE
Certificate or diploma in Accounting.Experience in office management, accounting, and payroll processing.Demonstrated ability in financial planning and operational management.Experience in non-profit accounting preferred.KEY ATTRIBUTES
A collaborative spirit that fosters positive relationships within the parish.A heart for ministry, aligned with the parish's mission of worship, service, and community.Demonstrated virtues of welcoming, sacrificial generosity, apostolic zeal, and docility.This position is a vital part of the parish's mission-driven team, ensuring responsible stewardship of resources and operational integrity in support of its ministries and outreach.
Salary : $27 - $31
