What are the responsibilities and job description for the HR Administrative Assistant position at Archdiocese of Kansas City in Kansas?
The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus. The Human Resources department serves the people who serve the people of God by supporting more than 100 parishes, schools, cemeteries, and other entities with tools, information and guidance related to employment matters such as core compliance, recruiting, payroll, benefits, medical leaves, and so on. The Administrative Assistant position is onsite in the Chancery office, is full-time based on 40 hours per week, with a flexible schedule, and plays a central role on a five-person HR team.
Duties and Responsibilities:
- Support the HR team in tasks involving recruiting, payroll and benefits, medical leaves, onboarding and offboarding.
- Maintain the HR calendar, schedule meetings both virtual and in person, and prepare materials.
- Maintain department files such as employee personnel files, vendor and/or program files, and electronic files used by the HR team.
- Participant in preparation for and closure of training and other onsite events.
- Maintain the department procedure manual.
- Code invoices and reimbursements for payment.
Knowledge, Skills and Abilities:
- Protect confidential data in all forms such as written, electronic, and spoken.
- Complete assignments with focused attention on detail and accuracy.
- Provide exceptional customer service to meet and exceed expectations.
- Promote collaboration and teamwork; demonstrate ability to work independently.
- Build constructive relationships through collaboration and mutual respect.
Qualifications:
- Minimum two (2) year’s work experience in similar office support role required; experience within HR is preferred.
- Intermediate skills in Microsoft Word and Excel.
- Some college coursework in business or related area of study is preferred but not required.
- Practicing Catholic in good standing is preferred.
Note: All employees are required to consent to a background check, commit to our Statement of Foundational Principles as they Relate to Employment and complete Safe Environment training before hiring.
Archdiocese of Kansas City in Kansas offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.
