Director of Administrative Services

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Director of Administrative Services

Duties And Responsibilities

Managerial Responsibilities

• Directs the operation of the parish office, e.g., schedules, supervises, and evaluates office staff.
• Oversees operation of parish office computer and duplicating/faxing equipment.
• Supervises or directs the maintaining of parish membership and sacramental records.
• Attends staff meetings and other meetings at the request of the Pastor.
• Acts as a resource (not member) for Finance Council.
• Coordinates and prepares parish response to liability and legal concerns, in accordance with Archdiocesan office as appropriate.
• Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) professional group
  
  

Financial Responsibilities

• Maintains an accurate filing, recordkeeping, and reporting system for all parish financial matters.
• Prepares monthly, quarterly, and year-end reports for parish and Archdiocese, as needed.
• Administers a cash flow management system with purchasing and payment schedules clearly defined.
• Prepares, administers, and reviews/monitors the budget in collaboration with the Finance Committee, Pastor, and other committees.
• Monitors the collection, counting, recording, depositing, and reconciling of parish revenue from all sources.
• Acts as a resource to parish organizations in all financial matters, from planning to audit.
• Parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee (treasurer).
• Assists in the planning of financial stewardship and long range planning efforts.
• Ensures internal controls consistent with Archdiocesan policies.
  
  

Human Resources Responsibilities

• Develop and lead/manage a team of paid staff and/or volunteers.
• Development and communication of policies and procedures, e.g., personnel manual.
• Administers salary and benefit policies as directed by the Pastor.
• Establish and administer a staff compensation program including job descriptions, grade levels, salary ranges, and periodic (annual) benchmarking and adjustment.
• Ensure employees are paid on the established pay schedule and in accordance to State and Federal laws.
• Develop, document, and administrate staff recruiting process that meets the needs of ministry area leaders and ensures compliance with all state and federal laws.
• Support ministry area in the development of training and annual performance appraisals/development plans.
• Maintain all employee records to ensure compliance with all state and federal employment laws.
  
  

Communications

• Create and maintain a favorable public image through print and social media.
• Create media releases and develop social media programs that engage and increase awareness.
• Facilitate interpretation and translation of information from one language into another language.
  
  

Computers/IT

• Responsible for the day-to-day operation of computer and telecommunications networks, in collaboration with third party IT vendor.
• Provide technical help and advice to computer users and organizations.
• Support computer networks, telecommunications, and database management.
• Carry out security measures to protect an organization’s computer network and systems.
• Website management and technical aspects, e.g., performance, speed, and capacity.
  
  

Facilities/Building Management Responsibilities

• Supervises the maintenance staff and manages major repairs or new construction.
• Negotiates contracts with suppliers and construction firms.
• Schedules use of parish facilities/building management and ensures all liability and maintenance needs are coordinated.
• Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
• Collaborates with the Buildings and Grounds Committee in all areas of parish usage and maintenance.
  
  

Stewardship

• Education and administration of short and long term focus on discipleship, gratitude, and generosity.
• Plans, executes, and summarizes annual stewardship commitment and third source funding.
• Coordinate stewardship activities, e.g., campaigns, endowments, fundraising, etc.
  
  

Other

Other duties as assigned.

Qualifications

Knowledge, Skills, & Abilities:

Knowledge

• Bachelor’s degree or equivalent required, Business Administration, Accounting, or Finance preferred.
• Work experience in business administration, accounting, or finance preferred.
• Supervisory experience required.
• Working knowledge in Google Workspace, MS Office products and QuickBooks, or similar accounting software.
• Working knowledge of office technology.
• Knowledge of employment laws, Catholic social teachings in the area of employment, and application of Canon law.
• Must have a valid driver’s license for the State of Wisconsin.
• Practicing Catholic preferred.
  
  

Skills

• Professional working attitude and collaborative approach.
• Strong verbal and written communications skills.
• Strong organizational skills.
• Conflict resolution and mediation experience preferred.
  
  

Abilities

• Ability to multitask and prioritize.
• Ability to make decisions, attentive to details, and troubleshoot.
• Ability to maintain confidentiality.
  
  

Compensation

Type

Annual

Notes

Additional Information

Start Date

Location

Holy Family - Whitefish Bay (D23) , Holy Family Congregation - Whitefish Bay (D23)

Department

County

Milwaukee

Job Category

Parishes - Professional/Technical

Employment Type

Full Time

Notes

To Apply

Instructions

Send resume, cover letter and Archdiocese application to sicsk@hfparish.org

Contact Name

Kelly Sics

Address

4825 N Wildwood Ave

Whitefish Bay, WI 53217

Email

sicsk@hfparish.org

Phone

Fax