What are the responsibilities and job description for the Parish Office Manager position at Archdiocese of Philadelphia?
Saint Vincent de Paul Catholic Church
Parish Office Manager
Title: Parish Office Manager
Reports to: Pastor/Parochial Administrator
Status/Class: Full-time
Any interested parties please contact: pastor@saintvincents.net by Monday, April 7, 2025.
Job Description
The Parish Office Manager is a full-time salaried position that works to assist and relieve the Pastor/Parochial Administrator of the Parish of the administrative details of Parish operations.
Key Responsibility Areas
- Parish Office Daily Operations
- Assist with the Parish Office telephone, written (postal mail) and email correspondence
- Manage the Parish Office, including receptionists, as well as requests for parishioner services including processing Mass intentions, eligibility letters, answering parishioner correspondence, etc.
- Create and maintain the annual Parish Master Calendar
- Maintain the parish database system along with good parish communication methods including (but not limited to): email messages, the “Flocknote” account, website, and social media accounts (ie: Facebook)
- Administrative Assistant to the Pastor
- Prepare a folder of invoices, statements, and other documents for the Pastor to review and approve twice a week
- Send necessary financial documentation to the Bookkeeper/Bookkeeping Service for processing
- Prepare correspondence to be reviewed and signed by the Pastor, as well as requests for the Pastor’s attention or attendance
- Assist the Pastor with vendor relations
- Volunteer Coordination
- Maintain the Safe Environment database of clearances for all parish volunteers
- Oversee the Sunday Collection Counting Teams
- Ensure that Ministry schedules are up to date
Required Abilities, Education, and Experience
- Business Administration, Finance or Accounting Degree is preferred, but not necessary
- Minimum of three years’ work experience in business or management is a plus
- A practicing Catholic in good standing and willing to function in a manner consistent with the mission of the Catholic Church
- Possess excellent interpersonal communication (listening and speaking), written skills (drafting, proofreading, and editing), and supervisory skills
- Display a professional and friendly persona
- Ability to maintain confidentiality and help cultivate a culture of trust
- Prioritize workflow, display flexibility, and use considerable independent judgment
- Convey knowledge of (and/or willing to learn) Ecclesiastical (Catholic Church) related accounting principles and practices, especially with regard to the Archdiocese of Philadelphia
- Proficiency in Microsoft Office Suite, particularly Word and Excel, as well as QuickBooks Successful completion of all required personal background checks and legally mandated trainings
Other Qualifications
Compensation Information
- The position requires an in-person physical presence during normal Parish Office hours, however due consideration will be given any necessary evening and weekend expectations including Parish Meetings and events that require a presence.
- Compensation will be commensurate on experience but will be based upon a typical 40-hour work week. However, the hourly requirement is inclusive of any necessary evening and weekend tasks.
